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Administrative Specialist, Road US

1 month ago

Lancaster, United States DSV AS Full time
FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to HR@us.dsv.com.

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: Lancaster, TX

Division: Road US
Job Posting Title: Administrative Specialist, Road US
Time Type: Full Time, Hourly (Non-Exempt)

Summary
The Administrative Specialist will provide high-level administrative support to all Director and Above positions in our Lancaster, TX office for our DSV Road team. This role requires a proactive, detail-oriented individual with exceptional organizational skills and a deep understanding of Microsoft PowerPoint and Excel. The ideal candidate will excel at managing schedules, coordinating meetings, and assisting with the preparation of materials for presentations.

Duties & Responsibilities
  • Administrative Support: Provide comprehensive support to Directors and above, including calendar management, travel arrangements, expense reporting, and handling confidential information.
  • Presentation Management: Utilize advanced PowerPoint skills to create, edit, and manage presentations for meetings, ensuring they are professional, accurate, and aligned with company standards.
  • Communication & Correspondence: Serve as a liaison between executives and internal/external parties, maintaining strong communication channels. Draft, proofread, and distribute communications on behalf of Directors and senior leaders.
  • Meeting Coordination: Schedule and organize meetings, including preparing agendas, arranging conference rooms, coordinating with participants, taking meeting notes, and following up on action items.
  • Document Preparation & Management: Assist in preparing, proofreading, and distributing documents, reports, and presentations, ensuring accuracy, consistency, and adherence to brand guidelines. Organize, archive, and manage files and records for easy retrieval.
  • Travel Coordination: Handle all aspects of travel arrangements, including booking flights, hotels, ground transportation, and preparing detailed itineraries.
  • Event Planning & Logistics: Support the planning and execution of office events, town halls, team-building activities, and other internal functions, coordinating logistics to ensure successful events.
  • Project Assistance: Assist with special projects, including data entry, research, and report generation, providing critical administrative support to key initiatives led by Directors and senior leaders.
  • Data and Information Management: Collect, organize, and manage information to support Directors and above in decision-making processes. Maintain and update shared databases and tracking tools as needed.
  • Vendor & Expense Management: Coordinate with vendors for office needs, equipment, and supplies. Manage purchase orders, track budget allocations for department-related expenses, and ensure timely submission of expense reports.
  • Continuous Improvement: Proactively identify and implement process improvements to streamline administrative tasks and improve efficiency for the leaders and departments being supported.

Minimum Required Qualifications
Education and/or Experience
  • High School diploma required
  • Minimum of 3 years of administrative support experience supporting senior leadership

Skills, Knowledge & Abilities
Computer Skills
  • Proficiency in Microsoft Office Suite, especially PowerPoint and Excel, with advanced skills in creating and managing presentations. (Candidates will be assessed on their proficiency in Microsoft PowerPoint through a practical test, including creating visually appealing slides, utilizing design features, and incorporating data into presentations)
  • Solid analytical experience in Excel required.

Language Skills
  • English (reading, writing, verbal)

Other Skills
  • Strong organizational and time-management abilities.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Attention to detail and the ability to manage multiple priorities in a fast-paced environment.
  • Proactive approach to problem-solving and a commitment to continuous improvement.
  • Driven, enthusiastic, and highly motivated
  • High attention to detail and ability to multitask
  • Ability to thrive under deadlines and work in a team environment, while also delivering independent results
  • Excellent interpersonal communication and problem-solving skills, verbal, written and in person
  • Strong prioritization skills and works with a sense of urgency
  • Ability to work flexible hours.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. The employee also regularly lifts and/or moves objects up to 10 pounds. Specific vision requirements of this job include close vision and distance vision.

Work Environment
While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

Other Information
Able to travel as needed up to 5%.

For this position, the expected base pay is: $24.50 - $33.25 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.

DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry. You'll join a talented team of approximately 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature's terms.

We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we'll support you and your need to achieve your potential and forward your career.

Visit dsv.com and follow us on LinkedIn, Facebook and Twitter.

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Administrative Specialist, Road US

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