See more Collapse

Office Manager

1 month ago

Palo Alto, United States Esquire Recruiting, LLC Full time

Office Manager | AM LAW 50 Firm | Palo Alto, CA Our prestigious and globally recognized AM LAW 50 client is hiring an experienced law firm Office Manager for their Palo Alto, CA office. The office manager will be responsible for the day-to-day operations of the office in support of their clients and lawyers. At the direction of the Director of Administration and Managing Partner, the Office Manager will be responsible for supervising the support staff in conjunction with firmwide department chiefs and directors, will be responsible for the various office operations including monitoring workflow and human resources activities to include performance evaluations, staff development, conflict resolution, life/safety, and other activities. In partnership with the Director of Administration and Managing Partner, the office manager will provide functional and thought leadership to the office to ensure operational excellence and creative office culture stimulation opportunities. The office manager will also be responsible for facilities including leasehold improvements and space planning, and internal and external moves. This person will also plan and execute all office activities and social events. Law firm experience is highly preferred. Our client is offering a very competitive compensation, benefits, and bonus package.

Send resume to Amy Altman, Director: amy@esquire-recruiting.com


RESPONSIBILITIES:

Accounting:

  • Through coordination with the Director of Administration, prepares/monitors budget for the Palo Alto office, coordinates daily accounting functions, approves all office operational non-client invoices, helps coordinate completion of time entry and pro formas by established deadlines.

Regional departments:

  • In conjunction with regional and firmwide department (Diversity/IT/Marketing/Recruiting/Records) chiefs, directors and managers, aids in the support of the various departmental local office staff and functions.

Facilities:

  • Manages facilities functions (reception, catering, conferencing, furniture, maintenance/repairs, office services, supplies, etc.) for the Palo Alto office. Communicates effectively with the landlord/property manager/engineer in lease, sublease and building operations matters.

Secretaries:

  • Maintains adequate secretarial staffing to support the Firm’s needs, which includes projecting staffing needs. Confers with the Human Resources Director and San Francisco Secretarial Manager to discuss staffing needs, including reassignments, workloads, and conflicts. Assists with the analysis, development, and implementation of training programs for the secretarial staff. Meets with the attorneys to discuss secretarial and work overflow needs. Maintains harmony among secretarial staff and resolves conflicts in the department. Responsible for maintaining and improving morale. Makes recommendations to resolve problems as needed. Observes the quality and production of work performed by the secretaries.

Supervisory:

  • Supervises non-legal staff, including recommendations for hiring, firing, performance evaluations and counseling, training, work allocation and problem resolution, in conjunction with DOA and firmwide department chiefs and directors. Participates in reviews of all local office non-legal staff and collaborates with the West Coast Human Resources Director on employee relations issues and disciplinary meetings. Supervises daily functions of on-site outsourced personnel. Works collaboratively with the West Coast Team responsible for administrative functions and has an appropriate working knowledge of technology infrastructure and event planning.

Miscellaneous:

  • Performs miscellaneous job duties as assigned by the Director of Administration and/or Managing Partner of the office.


REQUIREMENTS:

  • Minimum of 3 years of office management, including human resources, facilities and technology, experience
  • Law firm experience


OTHER SKILLS AND ABILITIES:

The following will also be required of the successful candidate:

  • Strong organizational skills
  • Strong attention to detail
  • Good judgment
  • Strong interpersonal communication skills
  • Strong analytical and problem-solving skills
  • Able to work harmoniously and effectively with others.
  • Able to preserve confidentiality and exercise discretion.
  • Able to work under pressure.
  • Able to manage multiple projects with competing deadlines and priorities.

We have other current jobs related to this field that you can find below

  • Office Manager

    1 month ago

    Palo Alto, United States Career Group Full time

    Our client, an entrepreneurial tech company located in Palo Alto, is looking for an office/operations manager on a temp to perm basis. You would be working directly with an Executive to help office and operations for this Community Learning and Tech Center in Palo Alto . You will help with the daily running of the office as well as helping to coordinate and...

  • Office Manager

    1 month ago

    Palo Alto, United States Career Group Full time

    Our client, an entrepreneurial tech company located in Palo Alto, is looking for an office/operations manager on a temp to perm basis. You would be working directly with an Executive to help office and operations for this Community Learning and Tech Center in Palo Alto . You will help with the daily running of the office as well as helping to coordinate and...

  • Office Manager

    1 month ago

    Palo Alto, United States NorthWall Builders, Inc. Full time

    CAREER OPPORTUNITY5/09/2024Office Manager – in office opportunityOverview: NorthWall Builders, Inc. is a General Contractor located in Palo Alto, CA. We concentrate on building custom homes in the San Francisco Bay Area. We are looking for a dynamic Office Manager to join our team. Responsibilities: •     Answering phone•     Sorting...

  • Office Manager

    1 month ago

    Palo Alto, United States NorthWall Builders, Inc. Full time

    CAREER OPPORTUNITY5/09/2024Office Manager – in office opportunityOverview: NorthWall Builders, Inc. is a General Contractor located in Palo Alto, CA. We concentrate on building custom homes in the San Francisco Bay Area. We are looking for a dynamic Office Manager to join our team. Responsibilities: •     Answering phone•     Sorting...

  • Front Office Manager

    5 days ago

    Palo Alto, United States Nobu Hotel Palo Alto Full time

    Job DescriptionJob DescriptionNobu Hotel Palo Alto is looking for a talented Front Office Manager to guide our Front Office operation. Our ideal candidate will have great attention to detail, proven leadership skills, an understanding of building brand and culture, and a passion for true hospitality and high standards.The Front Office Manager coordinates the...

  • Office Manager/bookkeeper

    4 weeks ago

    Palo Alto, United States PIP Printing of Palo Alto, Inc. Full time

    **Job Title: Bookkeeper/Office Manager** **Company Overview**: Join our small but mighty team at PIP Marketing, Signs & Print of Palo Alto, a dynamic and growing sign & print company dedicated to providing our clients with the highest quality branded materials. We’ve been a Palo Alto mainstay for 50 years, with numerous industry awards. We pride ourselves...

  • Office Manager

    3 weeks ago

    Palo Alto, United States Esquire Recruiting Full time

    Office Manager | AM LAW 50 Firm | Palo Alto, CA Our prestigious and globally recognized AM LAW 50 client is hiring an experienced law firm Office Manager for their Palo Alto, CA office. The office manager will be responsible for the day-to-day operations of the office in support of their clients and lawyers. At the direction of the Director of Administration...

  • Office Manager

    1 month ago

    Palo Alto, United States Esquire Recruiting, LLC Full time

    Office Manager | AM LAW 50 Firm | Palo Alto, CA Our prestigious and globally recognized AM LAW 50 client is hiring an experienced law firm Office Manager for their Palo Alto, CA office. The office manager will be responsible for the day-to-day operations of the office in support of their clients and lawyers. At the direction of the Director of Administration...

  • Front Office Manager/executive Assistant

    2 weeks ago

    Palo Alto, United States Alta Housing Full time

    Alta Housing is a community-based, affordable housing organization based in Palo Alto. We seek an Office Manager and Executive Assistant to manage our main office and support the CEO and senior leadership team as needed. Job Duties include, but are not limited to, the following: Office: - Welcome and assist visitors at our Palo Alto office - Inventory and...

  • Office Administrator

    2 weeks ago

    Palo Alto, United States Intellipro Group Inc Full time

    **Duties**: - Office Maintenance: Ensure the office is clean, well-organized. - Communication: Act as the primary point of contact for internal and external stakeholders, fostering effective communication and collaboration. Answer incoming phone calls and provide assistance as needed. - Facility Coordination: Coordinate with building facility teams,...

  • Office Coordinator

    4 weeks ago

    Palo Alto, United States Landing AI Full time

    Who We Are: AI Fund is an early stage venture studio founded by Dr. Andrew Ng in 2017. Our portfolio companies utilize AI technology and applications to improve processes and efficiency. The AI Fund team combines their experiences as AI pioneers, entrepreneurs, venture capitalists, investors, and operators. We are backed by a $176 million-dollar fund from...

  • Project Coordinator, Office of Emergency Management

    1 week ago

    Palo Alto, California, United States Stanford Health Care Full time

    If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.Day - 08 Hour (United States of America)This is a Stanford Health Care job.A Brief OverviewAssist with the development and implementation of the organization's emergency...

  • Office Coordinator

    1 month ago

    Palo Alto, United States career Full time

    Who We Are:AI Fund is an early stage venture studio founded by Dr. Andrew Ng in 2017. Our portfolio companies utilize AI technology and applications to improve processes and efficiency. The AI Fund team combines their experiences as AI pioneers, entrepreneurs, venture capitalists, investors, and operators. We are backed by a $176 million-dollar fund from...

  • Office Administrator

    4 weeks ago

    Palo Alto, United States Rhombus Full time

    Rhombus Power is purposefully transforming defense and global security enterprises with Guardian, our Artificial Intelligence platform for strategic, operational, and tactical decision-making at the speed of relevance. We provide relevant, actionable, and AI-powered insights at each step in the defense decision-making cycle. Equipped with Guardian's...

  • Office Administrator

    2 weeks ago

    Palo Alto, United States Faz Restaurants Group Full time

    Well established restaurant group is looking for a Full Time (F/T) Office Administrator. **Job Description / Responsibilities** Reports directly to Owner Manage multi staff / restaurants and work on multiple projects simultaneously Ability to manage complex situations & relationships with confidence, confidentiality & tact **Office Support** - General...

  • Office Assistant

    1 month ago

    Palo Alto, United States Impec Group Full time

    Impec Group focuses on the human touch --- which encompasses our collective experiences, health, safety, and wellbeing in the workspace. We exist to serve people. Our mission is people's success within the workplace industry through Innovation, Integration, and Integrity. By integrating innovation and integrity, we help people succeed in the workplace. We...

  • Office Assistant

    1 month ago

    Palo Alto, United States Impec Group Full time

    Impec Group focuses on the human touch --- which encompasses our collective experiences, health, safety, and wellbeing in the workspace. We exist to serve people. Our mission is people’s success within the workplace industry through Innovation, Integration, and Integrity. By integrating innovation and integrity, we help people succeed in the workplace. We...

  • Office Assistant

    2 weeks ago

    Palo Alto, California, United States Impec Group Full time

    Impec Group focuses on the human touch which encompasses our collective experiences, health, safety, and wellbeing in the workspace. We exist to serve people. Our mission is people's success within the workplace industry through Innovation, Integration, and Integrity. By integrating innovation and integrity, we help people succeed in the workplace. We think...

  • Office Assistant

    1 month ago

    Palo Alto, United States Impec Group Full time

    Impec Group focuses on the human touch --- which encompasses our collective experiences, health, safety, and wellbeing in the workspace. We exist to serve people. Our mission is people's success within the workplace industry through Innovation, Integration, and Integrity. By integrating innovation and integrity, we help people succeed in the workplace. We...

  • Office Assistant

    1 month ago

    Palo Alto, United States Impec Group Full time

    Job DescriptionJob DescriptionImpec Group focuses on the human touch --- which encompasses our collective experiences, health, safety, and wellbeing in the workspace. We exist to serve people. Our mission is people’s success within the workplace industry through Innovation, Integration, and Integrity. By integrating innovation and integrity, we help people...