Receptionist

2 weeks ago


Santa Clara, United States Educated Solutions Corp Full time

Our Client, a leader in commercial real estate and facilities/asset management is seeking to add a Receptionist to its team. This role will work in Santa Clara, CA with a shift of Monday – Friday, 8am – 5pm. This is a contract role that pays $23.00 - $23.70 per hour.


Responsibilities

  • Open/close a corporate lobby to prepare for visitors, employees, and activities.
  • Prioritize tasks with a sense of urgency while assisting with the day-to-day operations of the front desk and building needs.
  • Act as a building concierge to all visitors, customers and employees.
  • Communication resource for visiting employees from around the globe.
  • Greet guests and visitors, acting as a "CEO" of first impressions for internal and external contacts.
  • Ensure guests are made comfortable and kept informed of the status of their visit.
  • Ensure that all daily reception processes and procedures are followed and updated. Handle all visitor pre-registration requests and ensure compliances are met and aligned with our security requirements.
  • Update and maintain corporate resource binder to ensure accuracy of information.
  • Organize and coordinate conference room scheduling, room resourcing, room reservations and special conference room projects.
  • Collaborate with cross-functional teams on special projects for critical events such as photoshoots, company meetings, etc.
  • Assist with New Hire orientation by providing the employee experience and help with NHO room. Assist employees with obtaining temporary employee badges.
  • Maintaining visitor badge inventory, information, and reordering supplies.
  • Assist with coordinating events, projects and service requests as needed and understand facilities and security operational expectations to deliver the right content and services to employees and visitors.


Requirements

  • 1 year of professional receptionist or administrative assistant experience in a high traffic/high volume environment
  • High school Diploma
  • Intermediate Microsoft Office Suite experience


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