Billing Administrator

Our client, a German-owned pharmaceutical machinery manufacturer, is hiring a billing administrator got their Towaco, NJ location. This is a permanent position with the possibility of working remote 1 day a week and onsite the other 4 days.

Summary

This position is responsible for assisting the Sales and Sales Engineering Departments. (S)he will process quotations, invoicing, sales orders and other requests. 1 remote day per week, (after training).

Essential Duties and Responsibilities

• Administers customer invoicing and sourcing systems
• Processes quotations, sales orders in SAP
• Distributes quotations and order confirmations internally as well as externally
• Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce
• Processes invoices and distributes to customers per customer requirements
• Assists in the development of digital marketing content
• Contact customers to obtain missing information
• Generates and distributes shipping papers, internal work requests, and Return Material Authorization (RMA) numbers
• Monitors data accuracy on customer purchase orders
• Processes backorders from collective inbound shipments
• Prepares, maintains and distributes reports out of SAP
• Supports Regional Sales Managers and Project Managers during customer visits by organizing meeting rooms, catering service, and visitor badges
• Assists Regional Sales Managers in maintaining and updating sales and customer records, and creates new Vendor accounts through SalesForce
• Maintains and distributes open logs (e.g. Quotes)
• Takes ownership for special projects assigned by Manager.

Knowledge, Skills, & Abilities

• Strong communication, interpersonal, and customer service skills
• Ability to work under minimal supervision
• Ability to work individually, as well as in teams
• Ability to maintain effective working relationships with co-workers, management and customers
• Excellent organization and multi-tasking skills
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Knowledge of ERP System – SAP preferred

Education, Experience, & Special Requirements

Education: High School Diploma

Experience: Requires a minimum of 3 years of experience as Administrative Assistant