Project Assistant

1 month ago

Arlington, United States ROCS Grad Staffing Full time

Why You Want To Work Here:

We are seeking a Project Assistant to support health and disability contracts and business operations. The successful candidate should meet the requirements outlined below and be comfortable performing the responsibilities associated with the role. This position supports multiple contracts with Federal programs and initiatives aimed at improving health, welfare, and community integration for persons with disabilities and older adults. A Bachelor’s degree in social work, public health, business, or a related field is preferred. This is an entry-level position with opportunities for growth.


Responsibilities of the Project Assistant:

Work both independently and as part of a team to support project teams in the following areas:

  • Communications
  • Maintain and update detailed contact lists for various stakeholders, ensuring accuracy and completeness
  • Manage the distribution of internal and external communications, ensuring timely delivery to the appropriate parties
  • Distribute electronic surveys, track responses, compile results, and assist in preparing summary reports to inform project outcomes
  • Develop clear and concise communications materials such as newsletters, memos, and announcements
  • Meeting Management and Support
  • Coordinate, schedule, and host virtual webinars and teleconferences, ensuring seamless execution and troubleshooting technical issues as needed
  • Provide onsite support for in-person meetings, including room setup, technical assistance, and materials distribution
  • Take detailed notes during meetings and draft comprehensive summary reports or minutes, highlighting key takeaways and action items
  • Project Coordination Support
  • Assist team members and clients with accessing secure systems by managing passwords and troubleshooting access issues
  • Maintain and regularly update an online library of project-related documents, ensuring all materials are current and organized for easy access
  • Coordinate and manage travel arrangements for team members, including booking transportation, lodging, and ensuring compliance with travel policies
  • Organize and maintain electronic files on the shared drive, ensuring documents are filed appropriately and accessible to the team
  • Provide general administrative support, including formatting, proofreading, and finalizing deliverables such as reports, presentations, and proposals


Requirements of the Project Assistant:

  • 1-3 years of relevant work experience in an administrative or project support role
  • Mastery of Microsoft Word, PowerPoint, and Excel, with the ability to create polished and professional documents and presentations
  • Familiarity with Zoom, Teams, and other virtual meeting platforms, including the ability to troubleshoot common technical issues
  • Strong organizational skills, with the ability to collect, organize, analyze, and disseminate information effectively, maintaining high attention to detail and accuracy
  • Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely
  • Strong time management and multitasking abilities, with the capability to prioritize tasks across multiple projects and meet deadlines
  • Ability to work independently while also contributing as a valuable team player
  • A customer-friendly attitude, with the ability to interact professionally with clients and stakeholders

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