Administrative Assistant I

Administrative Assistant IAgency: 477 OKLA. BUREAU OF NARCOTICS AND DANGEROUSSupervisory Organization: OK Bureau of Narcotics DIV/DIVJob Type: Full TimeCompensation: $3,539.81 monthlySelected applicants must pass a rigid character background investigation, polygraph examination, and a drug screen.Basic PurposePositions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.Typical FunctionsMajor Work Duties:To assist the Registrations Administration Programs Officer with RegistrationsPreparing correspondence, developing, filing and maintaining registration filesReceive registration phone calls and answer questions regarding registration mattersOpen registration mailReview the applications for accuracyPut payment information to the registration applicationsEnter registration information into the registration data baseScan documents and attach to registration recordsAct as the primary back-up for front desk customer servicePerform other miscellaneous clerical duties as may be assigned by the Registration OfficerLevel DescriptorLevels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the organization or program, respond to routine inquiries in both written and oral form, and complete routine customer service requests from internal and external customers.Knowledge, Skills, Abilities and CompetenciesRequired at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions. Also, the ability to speak and write clearly and concisely in order to be understood by others virtually, over the phone, in person and in writing.Education and ExperienceRequirements at this level consist of an Associate's degree, plus four years of technical clerical office work or an equivalent combination of education and experience. Applicants must have a working knowledge of Microsoft Word and Excel.Special RequirementsSelected applicants must pass a rigid character background investigation, polygraph examination, and a drug screen.Equal Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.If you are needing any extra assistance or have any questions relating to a job you have applied for, please find the agency for which you applied for additional information: