Dir. of Executive Administration/Bureau Administrator

Administrative Staff Analyst***PLEASE NOTE THAT ONLY EMPLOYEES PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST TITLE WILL BE CONSIDERED** The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of NYC. The Office of Executive Administration is a shared services team that provides essential administrative support services to multiple bureaus and offices within the Agency as well as multiple Mayoral Offices that support the Agency's mission including direct support services to the DEP Sr. Leadership Team. The shared service functions provided by the team include budget maintenance, human resources management, procurement, facilities management, and office services. The Director and Bureau Administrator for Executive Administration reporting to the Deputy CFO is responsible for all fiscal and administrative services, ensuring that these activities within the Office of Executive Administration run effectively and efficiently. The selected candidate will oversee all HR, budget and procurement needs of 12 bureaus and offices: managing a PS budget of over $21,000,000 and an OTPS budget of $37,000,000, under the purview of the Commissioner and CFO, along with several City Hall Offices, each with their own specific set of needs, DEP Sr. Staff and City Hall Directors. Additionally, oversees staff in the areas of Mail and Reproduction Services, and IT support. The Director will be a trusted advisor and will coordinate with all bureaus and offices under the purview of Executive Administration in the management of metrics across the bureau to produce concise reports and recommendations for improvements. Works with Sr. Leadership on all levels to develop fiscal year spending, analyses, budget reports and personnel administration.Minimum Qualifications1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above. 2. A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above. 3. An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above. 4. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above. 5. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above.Preferred Skills- Experience managing a shared service team providing support to multiple 'customer' departments - Ability to adapt to a changing environment, handle multiple priorities, engage in critical thinking, and apply creative problem-solving skills. - Ability to organize work, pay attention to detail and exercise independent judgment with minimum supervision. - Demonstrated expertise in a wide variety of human resources management activities. - Knowledge of all New York City expense budget procedures and working knowledge of fiscal information technology applications including, FMS, NYCAPS and CRM. - Knowledge of the City's procurement systems including PASSPort and the Direct Order System. - MS Office Suite including Word, Excel, Access, and PowerPoint - Experience in building strong partnerships with Sr. Staff, managers, supervisors, and employees, and operate as a trusted advisor. - Strong organizational, project management, communication, and writing skills. - SHRM-CP or SHRM-SCP highly desired.55a ProgramThis position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.Public Service Loan ForgivenessAs a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.Residency RequirementNew York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.