Payroll Specialist

2 weeks ago

Indianapolis, United States Mahomed Sales and Warehousing, LLC Full time

Specific Duties and Responsibilities


Essential Job Functions

Compile and enter payroll data such as garnishments, paid time off (PTO), insurance, and 401(k) deductions per IRS regulations.

Poll electronic time clocks and review the downloaded information for completeness and accuracy.

Contact various department supervisors for any missed times.

Process weekly transfer of timesheet data of staffing agency associates to staffing agencies.

Reconcile staffing agency invoices to timesheets and submit them to Accounts Payable for payment.

Process bi-weekly transfer of timesheet data via the Human Resources Management System (HRMS).

Compile, verify, and enter reimbursements into the HRMS bi-weekly.

Verify and submit payroll bi-weekly via the HRMS.

Complete quarterly W-2 reviews and complete year end W-2 audit. (We work with Paylocity to do)

Complete quarterly 1095-C reviews and complete year 1095-C audit. (We work with AHW to do)

Compile internal management reports from HRMS.

Serve as a link between management and employees by handling questions, interpreting and administering contracts, and helping resolve work-related problems

Plan and conduct new employee orientation to foster a positive attitude toward organizational objectives

Identify staff vacancies and recruit, interview, and select applicants

Administer compensation, benefits and performance management systems, and safety and recreation programs

Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits

Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of the organization's personnel policies and practices

Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates

Analyze training needs to design employee development, language training, and health and safety programs

Conduct exit interviews to identify reasons for employee termination

Allocate human resources, ensuring appropriate matches between personnel

Develop or administer special projects in areas such as pay equity, and employee awards

Investigate and report on industrial accidents for insurance carriers

Develop, administer, and evaluate applicant tests

Provide terminated employees with outplacement. COBRA

Contract with vendors to provide employee services


Additional Job Functions

Performs other related duties as required


Minimum Qualifications and Requirements

  • 3+ years of experience in HR preferred
  • 2+ years of processing payroll
  • Proficient in Microsoft applications
  • Strong written and oral communication, teamwork, and presentation skills

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar

Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process

(ADA) Minimum Qualifications or Standards Required to Perform Essential Job Functions


Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.


Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or exchange information related to administrative duties.


Language Ability: Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.


Intelligence: Requires the ability to learn and understand relatively complex principles and techniques related to administrative and clerical duties; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.


Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, and follow verbal and written instruction.


Numerical Aptitude: Requires the ability to utilize mathematical formulas; add, subtract, multiply and divide figures; determine percentages; determine time weight.


Physical Communication: Requires the ability to talk and/or hear: talking, expressing or exchanging ideas by means of spoken words. (Hearing – perceiving nature of sounds by ear)


Oral Comprehension: Requires the ability to listen to and understand information and ideas presented through spoken words and sentences.


Oral Expression: Requires the ability to communicate information and ideas in speaking so others will understand.


Written Comprehension: Requires the ability to read and understand information and ideas presented in writing.


Speech Clarity: Requires the ability to speak clearly so others can understand you.

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