Administrative Assistant II, Facilities and Construction Department
2 weeks ago
- Proof of high school graduation or GED certificate.
- Knowledge of record-keeping and general office procedures.
- Proficiency required in operating a personal computer utilizing Microsoft Office applications.
- Self-motivated with the ability to independently work under pressure with frequent interruptions.
- Demonstrate excellent interpersonal skills.
TERMS OF EMPLOYMENT:
250 days
SALARY/PAYGRADE:
$36,423 - CP5
Salary Range (based on experience) as set by the Board of Trustees for the school year 2024-2025
ESSENTIAL FUNCTIONS:
Be able to provide efficient and effective administrative support to the Facilities and Construction Department through the following:
- Schedule meetings and ensure accuracy of the calendar with special detail to double bookings, meeting cancellations, and time allowance between meetings.
- Prioritize and monitor the status of administrative tasks.
- Perform secretarial and receptionist duties, including screening and greeting visitors, receiving phone calls, and recording messages.
- Process office mail received and its required distribution.
- Take meeting minutes when appropriate and distribute to attendees.
- Responsible for keeping the office supplies and conference room supplies stocked.
- Respond to routine inquiries from the staff, the public, and outside agencies and refer to appropriate personnel.
- Prepare correspondence including memoranda, letters, meeting minutes, transmittals, etc. for department staff and handle distribution of same as may be required.
- Receive, reconcile, scan and archive all documents at the time of services for projects in a manner that allows for easy viewing and retrieval.
- Perform data entry tasks.
- Assist with project close-out process.
- Assist with the processing of all Public Information Requests.
- Transmit bid bonds, payment and performance bonds, and certificates of insurance from General Contractors to the district insurance office for approval.
- Process lien notices for projects.
- Process badge requests and administer the badging process for various departments within CFISD.
- Provide general secretarial support to the Facilities and Construction Department.
- Plan and coordinate special events such as employee appreciation and holiday celebrations to include set-up and clean-up of the conference room before and after events.
- Perform other duties as assigned by the Assistant Superintendent of Facilities and Construction, Director of Project Management, Director of Construction Field Services, and Director of Contract Management.
- Regular and reliable attendance is an essential job function.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, and maintain emotional control under stress. Repetitive hand motions; prolonged use of a computer.
DEADLINE TO APPLY:
Until Filled
Applications will be reviewed.
Not all applicants will be interviewed.
Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.Learn More
-
Houston, United States Cypress-Fairbanks Independent School District Full timeQUALIFICATIONS:Proof of high school graduation or GED certificate.Knowledge of record-keeping and general office procedures.Proficiency required in operating a personal computer utilizing Microsoft Office applications.Self-motivated with the ability to independently work under pressure with frequent interruptions.Demonstrate excellent interpersonal skills....
-
Construction Administrator
6 days ago
Houston, Texas, United States Vaughn Construction Full timeJob Summary: We are seeking an experienced Project Engineer to join our team at Vaughn Construction. The ideal candidate will possess strong organizational and communication skills, with the ability to manage multiple tasks simultaneously and prioritize effectively.The successful candidate will be responsible for maintaining official project logs and...
-
CCI Administrative Assistant II
6 months ago
Houston, United States Texas Department of Aging & Disability Services Full timeJob Description: Administrative Assistant II/Child Care Investigations Performs routine (journey-level) administrative support work. Work involves providing internal administrative support including disseminating information, assisting with maintaining filing systems, and preparing and editing reports and documents. Works under moderate supervision, with...
-
Administrative Asst II
4 months ago
Houston, United States Texas Department of Aging & Disability Services Full timeJob Description: Administrative Asst II Under the general supervision of the Program Manager for Waiver Survey and Certification (WSC) Health and Human Services (HHS) Long-Term Care Regulatory Services, the primary responsibility of this position is to provide administrative and clerical support for the Regional Office and its professional personnel...
-
Construction Administrator
3 months ago
Houston, United States Lennar Homes Full timeConstruction AdministratorWe are Lennar Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a...
-
Facility Maintenance Administrator
6 days ago
Houston, Texas, United States ABCO Facility Maintenance Full timeAbout ABCO Facility MaintenanceWe are a growing company in the construction and maintenance industry, providing comprehensive solutions to our clients.Our focus is on delivering high-quality services in a fast-paced environment. We're seeking a dedicated and motivated Customer Service Admin to join our team and assist in the Upcost, New Work Orders, and...
-
Administrative Assistant
3 weeks ago
Houston, United States Construction Recruiters America Staffing, Inc. Full timeBenefits Competitive PayEmployer Paid Dental insuranceEmployer Paid Vision insuranceEmployer Paid Life insuranceAffordable PPO Health insurancePaid Holidays Requirements You must be 18 years oldBe able to comply with a fingerprint clearanceA valid driver's license will be requiredA pre-employment drug screen and criminal background check are...
-
Administrative Assistant
3 weeks ago
Houston, United States Construction Recruiters America Staffing, Inc. Full timeSeeking a seasoned administrative assistant to offer assistance within the industrial construction industry. CRAS is a highly skilled and well-respected temporary staffing agency specializing in conveyor systems/carousel claims units. MUST Be local to IAH Airport Pay TBD Duration expected a year and a half Start date mid January Responsibilities ...
-
Construction Manager
6 days ago
Houston, Texas, United States PCL Construction Full timeAbout the RoleWe are seeking a skilled Construction Manager to join our team in Houston, Texas or Toronto, Ontario. As a Project Engineer at PCL Solar Constructors USA Inc., you will play a crucial role in managing and executing construction projects from start to finish.Key responsibilities include:Maintaining contracts with trade partners and overseeing...
-
Maintenance and Construction Specialist
3 weeks ago
Houston, Texas, United States Qualified Maintenance and Construction, LLC Full timeJob OverviewWe are a reputable maintenance and construction company, proudly serving the Greater Houston area. With a strong commitment to professionalism and work ethic, we offer our customers a wide range of services.As a skilled Maintenance and Construction Specialist, you will be responsible for providing top-notch maintenance and repair services to...
-
Administrative Assistant II
2 months ago
Houston, United States Immatics NV Full timeFLSA Classification: Non-exempt/Hourly Schedule: Monday to Friday; 7:30 am - 4:30 pm; On-Site Department: US-Administration Reports to: Associate Manager, US-Administration Supervisory responsibilities: No Location: 13203 Murphy Road, Suite 100, Stafford, TX 77477 Position Summary/objective: We are seeking an organized, punctual and detail oriented...
-
Administrative Assistant II
3 weeks ago
Houston, United States Immatics NV Full timeFLSA Classification: Non-exempt/Hourly Schedule: Monday to Friday; 7:30 am - 4:30 pm; On-Site Department: US-Administration Reports to: Associate Manager, US-Administration Supervisory responsibilities: No Location: 13203 Murphy Road, Suite 100, Stafford, TX 77477 Position Summary/objective: We are seeking an organized, punctual and detail oriented...
-
Systems Administrator II
7 months ago
Houston, United States Texas Department of Aging & Disability Services Full timeJob Description: Performs entry-level systems administration work. Work involves assisting with the upkeep, configuration, and reliable operation of systems. Installs and upgrades computer components and system software. Works under close supervision, with minimal latitude for the use of initiative and independent judgment. The Systems Administrator job...
-
Administrative Assistant II
2 weeks ago
Houston, United States Immatics NV Full timeFLSA Classification: Non-exempt/Hourly Schedule: Monday to Friday; 7:30 am - 4:30 pm; On-Site Department: US-Administration Reports to: VP Human Resources and US Site Lead Supervisory responsibilities: No Location: 13203 Murphy Road, Suite 100, Stafford, TX 77477 Position Summary/objective: We are seeking an organized, punctual and detail oriented...
-
Administrative Assistant II
3 weeks ago
Houston, United States Immatics NV Full timeFLSA Classification: Non-exempt/Hourly Schedule: Monday to Friday; 7:30 am - 4:30 pm; On-Site Department: US-Administration Reports to: VP Human Resources and US Site Lead Supervisory responsibilities: No Location: 13203 Murphy Road, Suite 100, Stafford, TX 77477 Position Summary/objective: We are seeking an organized, punctual and detail oriented...
-
Administrative Assistant II
3 weeks ago
Houston, United States Immatics NV Full timeFLSA Classification: Non-exempt/Hourly Schedule: Monday to Friday; 7:30 am - 4:30 pm; On-Site Department: US-Administration Reports to: VP Human Resources and US Site Lead Supervisory responsibilities: No Location: 13203 Murphy Road, Suite 100, Stafford, TX 77477 Position Summary/objective: We are seeking an organized, punctual and detail oriented...
-
Project Manager II or III
4 weeks ago
HOUSTON, United States Cash Construction Full timeOverview: The Project Manager serves as the single point of responsibility for accomplishing project objectives and ensuring that established practices, procedures, and company goals are implemented in the key areas of safety, quality, profitability, and client satisfaction. Project Managers lead the project team through all phases of the project from...
-
Construction Management Specialist
3 weeks ago
Houston, Texas, United States Cash Construction Full timeAbout UsCash Construction is a leading provider of construction services for industrial facilities, buildings, and infrastructure projects. We pride ourselves on delivering exceptional results while maintaining a strong commitment to safety, quality, and customer satisfaction.
-
Construction Inspector II
6 months ago
Houston, United States Raba Kistner Full timeRaba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are: Community "We care for our communities" Integrity "We act with integrity" Passion "We infuse passion into...
-
Administrative Assistant
2 weeks ago
Houston, United States Meador Staffing Services Full timeThe Pasadena Office of Meador Staffing has partnered with a local Real Estate Company to bring a Temporary Administrative Assistant to their Team. Responsibilities. Providing Admin Support Helping assemble construction and permit packets Gather and O Administrative Assistant, Administrative, Assistant, Staffing