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Executive Assistant

2 months ago

Woburn, United States Manning Personnel Group, Inc. Full time

A dynamic, fast-paced, clinical-stage biotechnology company in the Woburn, MA area is looking for an all-star Executive Assistant to join their team. They are seeking a professional that will build relationships with keys stakeholders, exercise good judgment in a variety of situations, and has the ability to maintain a realistic balance among multiple priorities. This crucial member of the team will report to the CEO. The ideal candidate has strong written and verbal communication skills, as well as excellent administrative and organizational skills.


Responsibilities

  • Manage the CEO's calendars, meetings and schedules, resolving scheduling conflicts as they arise and prioritizing issues to ensure an effective time management approach.
  • Communicate agendas and respond to calendar changes as needed.
  • Work closely and effectively with team members to steer upcoming commitments and responsibilities, as well as organizational issues, and follow up as necessary.
  • Coordinate detailed domestic and international travel arrangements for team members including air, hotel, car, etc. as business needs dictate.
  • Complete expense reports and credit card reconciliation.
  • Manage mail, invoices, opening purchase orders, execution of confidentiality agreements and consulting agreements.
  • Coordinate logistics of special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects and department outings/team building.
  • Communicate with internal and external stakeholders with professionalism, accuracy and speed.
  • Present a positive and professional image to all visitors, suppliers and other persons.
  • Facilitate communication from team members by soliciting information from the team, providing critical updates, anticipating questions and organizing priorities.
  • Prepare and proof correspondence including letters, memos, documents and reports as required and maintain up-to-date paper and electronic files.
  • Take initiative to problem solve and troubleshoot issues.


Requirements

  • Prior experience in a high-growth, fast-paced environment is required.
  • Exceptional technical and computer skills, including MS Office Suite (PowerPoint, Word, Outlook, Excel).
  • Ability to meet deadlines, prioritize assignments, juggle multiple tasks simultaneously in fast-paced environment.
  • A solutions-oriented team player with a customer service mentality.
  • Impeccable organizational skills in additional to top-tier verbal and written communication skills.
  • Strong attention to detail in everything that you do.
  • Handle sensitive information with confidentiality and utmost integrity.
  • Comfortable collaborating with all levels of employees and possesses conflict management skills.


Compensation

  • $105k - $110k


We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.