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Payroll Specialist

2 months ago

Boston, United States Planet Professional Full time

Payroll Specialist

Direct hire or contract to hire

Hybrid one day on site. In person on Monday.

They have a parking lot, also accessible by the green line.

Located at address is 1055 Commonwealth Avenue Boston MA 02215

  • Must Haves:
  • ADP Workforce Now: 2 years (Required)
  • Creating and running reports in ADP Workforce Now: 2 years (Required)
  • ACA reporting: 2 years (Required) • processing payroll: 1 year (Required) Ability to Commute: • Boston, MA 02215
  • Must have multi-state and tax experience. Has to make sure timesheets are in, correct, approved and then finance processes the final step Multi-state (1 in Utah, 1 in Israel, mostly New England)
  • Knowledge of Benefits

Preferred: Union Experience


Job Summary/Description:

The Payroll and Benefits Specialist is responsible for the accurate and timely administration of payroll, time & attendance, benefits systems, and related client services, including recordkeeping and reporting. This person collaborates with Human Resources and Finance staff to support and achieve the company’s strategic goals. The Payroll & Benefits Specialist meets professional obligations through efficient work habits such as meeting deadlines, honoring schedules, and attending and actively participating in meetings. This position provides training to staff on the payroll and time and attendance system, as well as our benefits offerings.

  • ESSENTIAL RESPONSIBILITIESImplements, maintains, processes and reviews bi-weekly payroll ensuring timely and accurate payroll transactions including salaries, benefits, union, garnishments, taxes, and other deductions.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to positions and pay rates.
  • Prepares and maintains accurate records and reports of payroll transactions.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws.
  • Solid understanding of ACA requirements ensuring accurate completion of 1094 and 1095
  • Responding to ADP questions which may include timecard and manager approval problems in a timely manner.
  • Administer various employee benefit programs such as group health, flexible spending accounts, dental and vision, life insurance, 403(b).
  • Participate in new hire onboarding by providing a comprehensive overview of the companies benefits offerings.
  • Provide ADP end user training to new hires.
  • Verify the calculation of the monthly premium statements for all group insurance policies. Resolve administrative problems with various carriers.
  • Other tasks and responsibilities as needed.
  • QUALIFICATIONSExtensive knowledge of the payroll function including preparation, auditing, internal control, and payroll taxes.
  • Excellent knowledge of employee benefits and applicable laws.
  • 3 or more years of payroll and benefits experience including a high comfort level working with ADP Workforce Now (WFN).
  • High comfort level creating and running reports in ADP Workforce Now (WFN)
  • Experience running payroll in a union environment strongly preferred.
  • ACA reporting experience required.
  • Outstanding organizational skills and ability to enhance processes for efficient execution.
  • Proven history of setting high standards of productivity and delivery results.
  • Possess effective communications skills. Be able to relate to people with an approachable, friendly demeanor.
  • Responsibility for protecting highly confidential information and establishing an environment of integrity and trust.
  • Demonstration of a positive attitude, a sense of ownership, and a commitment to customer service and employee satisfaction.
  • A sense of urgency with regard to finding resolutions and responding to requests.
  • Motivated self-starter with the ability to work as part of a team, develop and follow-through on ideas.
  • Ability to relate to individuals of varying backgrounds and ages in a non-judgmental yet empathetic manner.
  • Commitment to the mission, philosophy, and goals of the organization including diversity, equity and inclusion.