Receptionist/Discovery Clerk

2 weeks ago

West Chester, United States County of Chester, PA Full time
Salary: $17.61 Hourly

Location : Justice Center - West Chester, PA

Job Type: Full Time, Non Exempt

Job Number: 02923

Department: District Attorney

Division: District Attorney

Opening Date: 06/06/2024

Closing Date: Continuous

Weekly Hours: 35

Shift: 8:30am-4:30pm

Summary

The SSS III provides entry level administrative support and clerical duties. Specifically, as the Receptionist/Discovery Clerk for the District Attorney's Office, responsibilities include front desk and telephone coverage, gathering criminal case file paperwork, i.e. police reports, supplemental reports, rap sheets, case dispositions, accident reports, medical records, etc. This individual will be responsible for scanning and/or copying all paperwork for dissemination to defense counsel. The ideal candidate will possess excellent interpersonal and organizational skills and must be computer proficient. Law office experience or a paralegal background is a plus.
Essential Duties

Essential Duties, Tasks and Accountabilities:
  • Provide clerical support (typing, filing, copying, processing paperwork, etc.).
  • Receptionist duties (answer phone calls and direct inquiries to the appropriate person).
  • Sort and distribute incoming mail.
  • Payroll entry and attendance tracking.
  • Maintain office supplies.
  • Miscellaneous data entry.
  • May need to provide cashier services (cash, checks, receipts).
  • Maintain logs, if applicable and ensure accuracy.
  • Create and maintain calendars in OutLook.
  • Other office functions, as assigned (e.g., operate postage meter, collect money, reconcile petty cash).
  • Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience

Qualifications / Requirements:
  • High School Diploma or General Education Degree (GED).
  • Six months to one year of general office experience (typing, clerical, filing, copying, etc.).
  • Ability to maintain confidential information and handle confidential matters.
  • Basic spelling, grammar and math skills.
  • General computer knowledge.
  • Ability to prioritize and organize work.
  • Strong interpersonal skills.
  • Ability to interface with all levels of county management.
  • Basic typing / word processing skills (minimum of 40 wpm).
  • Ability to use office machines (fax, copier, calculator, etc.).

Preferred Skills, Knowledge & Experience:
  • One to two years of general office experience and skills.
  • Strong customer service skills.
  • Accurate and detail oriented.
  • Strong time management skills.
  • Basic accounting skills.Strong verbal and written communication skills.
  • Ability to multi-task.
  • Familiar with reception desk functions.
  • Ability to deal with all types of people and personalities.Familiar with county policies and procedures.

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:
To perform this job successfully, an individual should have:
  • General computer skills
  • Basic Word skills
  • Basic Excel skills
  • Basic Microsoft Outlook skills (Email and Calendar)
  • Basic Internet skills (for research purposes).
Basic Access skills may be required

The County of Chester offers comprehensive benefits to our employees.

01

What is your highest level of education?
  • No formal Education
  • High School Diploma or GED
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02

How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)
  • None
  • less than 1
  • 1+
  • 2+
  • 3+
  • 4+
  • 5+
  • 6+
  • 7+
  • 8+
  • 9+

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