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Maintenance Coordinator

2 months ago

Binghamton, United States Best Bev Full time

Job Title: Maintenance Coordinator / Parts Coordinator

Department: Maintenance

Reports to: Maintenance Manager

FLSA Status: Non-Exempt

Revised: 08/19/24


Summary

The Maintenance Coordinator is responsible for purchasing, inventory, and

facilities tasks. Following food safety, quality, and food regulatory requirements are critical in performance of all job duties.


Essential Duties and Responsibilities

In accordance with all company policies, the essential duties include, but are not limited to the following:


  • Manage the facilitation and inventory control of parts from suppliers to the on-staff maintenance technicians
  • Manage the MRP process of replacing stock parts, working closely on a day-to-day basis with the Maintenance Coordinator ensuring all parts, components for planned and scheduled work are in stock and available for kitting in advance of the job start date
  • Receive and processes all parts requests and returns, including the movement of parts from one inventory location to another
  • Cross-reference parts between the manufacturer and suppliers to ensure procurement specified vendors are being utilized as a part of the Maintenance System cost and quality control Strategy
  • Provide routine cycle counting of parts inventory and follow Corporate Accounting guidelines
  • manage the organization and layout of the storeroom location(s).
  • works with internal stakeholders to ensure secure storeroom practices for inventory accuracy
  • runs negative quantities report and researching findings
  • Ensures kit parts are on-hand for scheduled work
  • Validates the CMMS item master for standardized short and long descriptions, min, max, reorder points, safety stock levels, stock vs non-stock, costs, where used, bin locations, OEM cross-references, refurbish status, and lead times
  • Makes recommendations regarding the stocking of materials based on usage and lead times, and adjusts inventory levels to minimize carrying costs, and works with management to maintain a critical spares list and associated PM program for rotating spare parts
  • Ensures the first-in-first-out approach for materials to ensure that shelf life is not exceeded and manages and monitors obsolescence from removed assets, OEM discontinuing manufacturer of spares
  • Works with engineering, reliability engineering on parts standardization to minimize the number of SKUs stocked
  • Receives goods receipts, stages work order parts and puts away stock parts
  • Runs MRP reports and research any issues and runs open PO reports and follows up with vendors
  • Maintains all parts coordinator-related key business indicators and reviews with the maintenance manager and maintenance team on a routine basis through the completion of routine inventory cycle counts and quarterly and semi-annually full inventory count
  • Works closely with procurement to ensure all vendor contracts and agreements are being followed tracks vendor performance against established standards
  • Report out annual for ISO assessment and to procurement team when requested, while evaluating opportunities with procurement for vendor-managed, consignment, offsite vendor approaches to minimize storeroom SKUs and stock levels
  • Processes web cycle invoices, credit card monthly, monthly PO contracts, and MRO orders and orders miscellaneous parts and materials daily
  • Works within the maintenance system guidelines to sustain continuous improvement within the maintenance function, while evaluating, scrapping, and maintaining current parts in inventory (approximately 30 min per day) or as needed and obtains RMA and return parts and refurbished parts as needed