Administrative Assistant

5 days ago

Lakewood, United States Navjoy Inc. Full time
Job description

CRS Management Group is a company that specializes in professional canvassing and grassroots outreach for a multitude of organizations and causes. We are looking for a new member of our central administrative team who is self-motivated, organized, and can work collaboratively with the Director of Administration, central office staff, and field staff around the country.

The Administrative Assistant will:

  • Be involved in implementing administrative processes and procedures for campaigns.
  • Assist field teams to hire their teams of employees accurately and efficiently.
  • Assist with completing all payroll processing for multiple field campaigns.
  • Assist the Director of Administration with daily data entry and other tasks as needed
  • Assist with the office management for CRS Management Group central office.

Essential Job Duties:

  • New Hire Processing- Ensure all new hire paperwork is complete, including background checks, e-verification, and Paycom profiles.
  • Keep new hire tracker up to date and follow up with appropriate parties for missing items.
  • Process terminations as applicable
  • Maintain Paycom profiles for employees - Keep employee statuses up to date, accurately record pay changes, ensure correct employee taxes, and direct deposits.
  • Weekly Payroll Administration – assist with coordination of payroll preparation and confirmation with field teams; review and process payroll data from active campaigns; review director expenses, mileage reimbursements, and bonus pay.
  • Assist in processing final payment of wages as required.
  • Train campaign administrative assistants to manage paperwork, onboarding, and payroll support processes as needed
  • Office Management - keep track of central office supplies as well as remote offices, and place ordered as needed
  • Assist in tracking eligibility and collecting enrollments for company benefit programs.
  • All other duties or projects as assigned by the Director of Administration

Knowledge skills and abilities

  • A minimum of a bachelor’s degree in Administration or related field is preferred
  • Job experience of 3 or more years in a similar role may be used to substitute the degree requirement
  • Proficiency with Paycom or similar payroll systems (2 years' experience preferred).
  • Proficiency with Microsoft applications and cloud-based storage platforms, file, and folder organization, etc.
  • Experience with Microsoft Excel, quantitative data analysis and reporting, and basic database navigation
  • Ability to maintain confidentiality and exercise discretion with sensitive information.
  • Must think critically, problem solve, and troubleshoot evolving technical systems and new digital mediums.
  • Strong verbal and written communications skills, formal writing, and strong telephone skills.
  • Exceptional attention to detail and basic accounting skills are required.
  • Organized, efficient, and good at multi-tasking; must be excellent in managing tasks and time.
  • Work in a professional office environment, exceptional timeliness and reliability required.
  • Flexibility to assist with administration of multiple campaigns of various sizes across the country.

Job Type: Part-time

Pay: From $22.00 per hour

Schedule:

  • 4 hour shift
  • Monday to Friday
  • Weekends as needed

Experience:

  • related: 2 years (Required)

Work Location: In person

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