Administrative Coordinator

3 weeks ago

Midvale, United States Raba Kistner Full time
Raba Kistner, Inc. is a premier Engineering Consulting and Program Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are:
  • Community "We care for our communities"
  • Integrity "We act with integrity"
  • Passion "We infuse passion into everything we do"
  • Quality "We believe quality comes from a culture of innovation and continuous improvement"
  • Growth "We dedicate ourselves to personal and business growth"

Raba Kistner is seeking an energetic Administrative Coordinator, to join our team in Midvale, UT. Under direction performs advanced clerical and administrative office support related activities. This position is responsible for the coordination and quality of work produced by other administrative staff. Work is performed with considerable latitude for the use of initiative and independent judgment and primarily involves confidential and sensitive correspondence and communications. Other responsibilities include:
  • Coordinate the administrative duties of the receptionist staff. Answer the telephone, as required, in the receptionist's absence.
  • Carry out corporate policy and procedure implementation and maintain effective communication and working relationships with Corporate Finance and Administration.
  • Provides organization and maintenance of files, documents, workflow, and confidential information.
  • Coordinate with other RK offices as necessary to complete assignments.
  • Maintain a close and highly responsive relationship to the senior vice president and business manager.
  • Work with business managers and staff in support of the policies, goals, and objectives established by the chief operating officer and the board of directors.
  • Perform all typing/word processing duties in a neat and professional manner, proofing grammatical correctness, typing and spelling errors and ensuring compliance with company formats.
  • Demonstrate a high level of competence with the ability to apply skills and knowledge to practical problems daily.
  • Take the initiative and maintain the proper flow of workload to ensure deadlines are met.
  • Coordinate invoicing and other complex accounting duties as directed by the business manager.
  • Interface with RK accounts payable staff and prepares purchase orders for approval.
  • Understand, adhere, and participate in the Raba Kistner Health & Safety and Behavior Based Safety Programs, setting a good example of our safety standards.
  • Perform all other duties as assigned.

Qualifications:
  • High school diploma or (General Education Development) GED.
  • Minimum of three years' secretarial/administrative experience in a professional, fast-paced environment.
  • Minimum typing speed of 65-70 wpm. Basic accounts receivable and accounts payable experience required.

Ability to read and understand instructions, labels, reports, etc. Ability to effectively communicate information both written and oral and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization. Must possess a valid driver's license within the applicable jurisdiction and meet firm's auto insurability requirements. Able to drive short and long distances. Advanced Microsoft Office (Word, Excel, PowerPoint and Outlook). Ability to multitask and possess excellent communication, organizational, judgment skills, and good phone etiquette.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is regularly required to sit, stand, walk, stop, and talk. Occasionally required to lift and/or move up to 25 pounds. Frequently required to use hands and reach. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, focus vision, depth vision. Noise level for the work environment is moderate (business office with computers/printers, light traffic, etc.).

This position may require protracted or irregular hours. Flexibility to work irregular hours is necessary due to client needs.

EOE/Minority/Women/Disabled/Veteran
Drug Free Workplace

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