Administrative Assistant to the Assistant Superintendent

Maintain the Assistant Superintendent's calendar as well as the calendar of monthly responsibilities and tasks as related to Rhode Island Department of Education [RIDE]/District requirements. Responsible for the inventory and access to District curriculum, resources and related materials. Responsible for organizing, maintaining, and communicating all matters related to homeschooled students, homebound instructed students and homeless students. Maintain applicable budget(s) (via Google Sheets); to be presented monthly to the Assistant Superintendent. Complete and enter electronic purchase orders into the District's financial system. Assist in coordinating instructional technology acquisition and repair. Assist in coordinating grant applications and their implementation. Maintain accurate records of personnel assignments for each school which includes a database of current rosters at all times. Assist with the student registration process as requested. Create and maintain data-driven reports within the student information system as requested by the Assistant Superintendent and/or their designee(s). Work cooperatively and ensure efficient communication between all stakeholders. Work closely with District administrators, coordinators, coaches and other District-wide personnel as requested by the Assistant Superintendent and/or their designee(s). Work closely with Special Education Administrative Assistants as related to shared transportation costs and other related supports (McKinney-Vento). Assist with organizing all professional development activities as requested by the Assistant Superintendent and/or their designee(s). Maintain and dispose of records in compliance with the established retention schedule. Operate computers, copiers and other office machines. Obtain, gather, and organize pertinent information/data as needed to put into usable form (i.e., information needed for all federal grants.) Remain proficient and conversant with relevant District software as updated/changed. Utilize District contracted translation services as needed. Assist Administration Office staff as directed by the Superintendent, Assistant Superintendent and/or their designee(s). Perform other office functions including but not limited to receiving and routing calls, recording and delivering messages, preparing letters, forms, documents and reports as needed, etc. Demonstrate the highest standards of honesty, integrity, flexibility, and responsiveness. Assume other generally related responsibilities as may be assigned by the Assistant Superintendent and/or their designee(s). Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, and talk or hear. Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other office technology is essential. Specific vision ability required by this job includes close vision with the ability to review hard copy and electronic-based data for extended periods of time. Frequently, the employee must meet deadlines with severe time constraints and interact with state agencies, school districts, coworkers, students and other community members. The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this environment may be loud, depending upon the activity in the particular part of the day and location. While performing the duties of this job, the employee is regularly required to sit for extended periods of time. Ability to lift 35 lbs.