Procurement Specialist

7 days ago

Fort Lauderdale, United States Informa Markets Full time

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Job Description

Role Accountability and Duties:

  • Open ServiceNow tickets to initiate new supplier creation. Oversees ticket processing from beginning to end, to minimize delays and ensure seamless completion.
  • Promptly collects then monitors suppliers’ banking information via DocuSign and enters data into the system without error.
  • Guides managers to effectively provide identified quotes, invoices, estimates (profit centers), so recommendations for requisitions can be raised where appropriate. Follows up to confirm prompt requisition approvals.
  • Obtains final invoices from suppliers or managers to issue receipts against purchase orders and submits invoices to payables.
  • Examines and audits all open requisitions to maintain an accurate cost tracker to be used by accounting for month end closing procedures.
  • Oversees and verifies suppliers are paid timely and precisely. Investigates, troubleshoots, then reconciles any payables with issues related invoices.
  • Keeps track of venue agreements to issue payments to landlords and/or major contractual vendors on time and in accordance with the existing agreement.
  • Maintains strict audit controls.
  • Delivers requested reports to key stakeholders as required.
  • Builds strong relationships and delivers stellar customer service.
  • Occasional overtime and the ability to perform other duties as required by business needs.

Qualifications

  • Preferred candidate will have experience with contract and invoice review.
  • Excellent account reconciliation skills.
  • Knowledge of Oracle preferred.
  • Good communication skills with the ability to build strong relationships with key contacts.
  • Proficiency in Excel, Word, and Outlook are essential.
  • Maintain strong attention to detail and remain approachable while working under pressure.
  • Act with integrity, tact, and diplomacy.
  • Ability to complete a variety of related tasks simultaneously and pro-actively solve problems.
  • Excellent customer service skills.
  • Organized and able to meet deadlines.
  • Ability to be flexible within the role.
  • Confident and highly motivated.

This posting will automatically expire on 7/5/2024

Additional Information

Why work at Informa

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say atLifeAt.Informa.com

Our benefits include:

  • Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
  • Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
  • Broader impact: take up to four days per year to volunteer, with charity match funding available too
  • Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
  • Time out: 15 days PTO, rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day, and the chance to work from (almost) anywhere for up to four weeks a year
  • Competitive benefits, including a 401k match, parental leave, and an ESPP offering company shares at a minimum 15% discount
  • Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app, and more
  • Recognition for great work, with global awards and kudos programs
  • As an international company, the chance to collaborate with teams around the world

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

See how Informa handles your personal data when you apply for a jobhere.

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