Executive Assistant

4 weeks ago

Plantation, United States FirstService Residential Florida Full time

Job Overview:

As an Executive Assistant, you’ll be responsible for providing a broad range of administrative support to the Region President and the role has deliverables to support Legal and Real Estate. This is an in-person role, reporting to the South Region HQ. Performs office work directly related to managing office operations, calendar management, planning and coordinating corporate meetings including luncheons and special events for the South Region Leadership Team, complete with agenda and itinerary preparations, managing projects, and providing general assistance in a fast-paced environment. This individual contributor role is a highly sought out and visible internal regional resource.

Your Responsibilities:

  • Responsible for providing general support to Region President with project support for South Region Leadership team.
  • Act as the gatekeeper by handling complex calendar management for the President regarding meetings with his leadership team, national counterparts, in addition to corporate and company meetings.
  • Prepare PowerPoint presentations for various meetings that are informational, professional and aesthetically pleasing while also building out the notes.
  • Serves as the office liaison with the other Region offices and the Company’s Head office in Dania Beach.
  • Prepares expense reports, reconciles P-Card and FedEx reporting, including allocations and community billbacks.
  • Submit and approve corporate vendor invoices in AVID and ADP work flows as needed.
  • Responsible for sending out various communications on behalf of leadership with support from South Communications team when needed.
  • Source, plan, coordination, and execution of all executive meetings held in the office, as well as group activities held in other venues, transportation, and hotel coordination:
  • Set up conference rooms, order and prepare meals including food set/clean up.
  • Create name tags, table tent cards, print materials.
  • Purchase and set up snacks and drinks in the meeting room.
  • Assist leadership with hotel, flight and car reservations as needed.
  • Proofread correspondence for accuracy of general grammar, spelling, etc
  • General administrative tasks include email, answering phones, faxing, mailing, filing, and scanning/photocopying.

Skills & Qualifications:

  • 5+ years of experience supporting senior leadership, including prior general office and administrative support and responsibilities.
  • High School Diploma required; bachelor’s degree preferred or equivalent experience.
  • Must have valid driver’s license and minimum state mandated vehicle insurance.
  • Infrequent travel to Region offices, events and overnight planning sessions
  • Working independently, critical thinking, problem solving, judgement and decision-making abilities are necessary.
  • Ability to maintain the highest degree of confidentiality.
  • Demonstrated ability towards attention to detail, successful multi-taking, pursuit of accuracy and compliance.
  • Ability to influence and hold key stakeholders accountable for deadlines.
  • Ability to communicate ideas, policies, practices clearly and concisely, both orally and in writing.
  • Ability to exercise judgement and discretion in establishing and maintaining effective working relationships.
  • Strong analytical and problem-solving skills and a high degree of initiative and creativity.
  • Must be able to work effectively and efficiently under pressure and maintain composure when facing deadlines and associated seasonal workload demands.
  • Must be able to work independently and prioritize time effectively.
  • Collaborative decision-making, relationship building and problem-solving skills.
  • Strong working knowledge and demonstration of customer service principles and practices.
  • Self-starter with excellent communication, interpersonal and customer service and telephone skills.
  • Intermediate to advanced knowledge of Microsoft Applications, particularly Word, Outlook, Excel, and Power Point; ADP Vantage a plus.
  • English proficiency required.

Travel:

  • Infrequent travel to Region offices, events and overnight planning sessions

What We Offer:

As an exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match.

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

#LI-TL1

  • Executive Assistant

    1 week ago

    Plantation, United States Chewy Full time

    **Our Opportunity**: Chewy is on a mission to be the most trusted and convenient destination for pet parents and partners everywhere. We are seeking a talented **Executive Assistant** to support executive leaders located at our headquarters in Plantation, Florida. You will provide high-quality administrative, organizational, and technical assistance to our...

  • Executive Assistant

    1 month ago

    Plantation, United States FirstService Residential Full time

    **Job Overview:**  As an Executive Assistant **,** you’ll be responsible for providing a broad range of administrative support to the Region President and the role has deliverables to support Legal and Real Estate\. This is an in\-person role, reporting to the South Region HQ\.  Performs office work directly related to managing office operations,...

  • Executive Assistant

    1 week ago

    Plantation, United States FirstService Residential Full time

    **Job Overview:**  As an Executive Assistant **,** you’ll be responsible for providing a broad range of administrative support to the Region President and the role has deliverables to support Legal and Real Estate\. This is an in\-person role, reporting to the South Region HQ\.  Performs office work directly related to managing office operations,...

  • Executive Assistant

    2 months ago

    Plantation, United States FirstService Residential Florida Full time

    Job Overview: As an Executive Assistant, you’ll be responsible for providing a broad range of administrative support to the Region President and the role has deliverables to support Legal and Real Estate. This is an in-person role, reporting to the South Region HQ. Performs office work directly related to managing office operations, calendar management,...

  • Executive Assistant

    2 months ago

    Plantation, United States FirstService Residential Florida Full time

    Job Overview: As an Executive Assistant, you’ll be responsible for providing a broad range of administrative support to the Region President and the role has deliverables to support Legal and Real Estate. This is an in-person role, reporting to the South Region HQ. Performs office work directly related to managing office operations, calendar management,...

  • Executive Director

    2 weeks ago

    Plantation, United States The Palms at Plantation Full time

    **Shift Availability**: FT, average 40 hours per week, may work on call, weekends and/or holidays, as needed **About the Company**: We are a new premier senior living community in Plantation, FL, dedicated to creating a welcoming, warm environment for the residents who call our community home. We offer competitive pay and a true team environment. If you are...

  • Assistant Director Supply Chain Operations

    3 days ago

    Plantation, United States HCA Florida Westside Hospital Full time

    This position is incentive eligible. **Introduction**: Do you want to join an organization that invests in you as a(an) Assistant Director Supply Chain Operations? At HCA Florida Westside Hospital, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three...

  • Assistant General Manager

    4 weeks ago

    Plantation, United States Torburn Partners, Inc. Full time

    Torburn Management, LLC is looking for an organized, detail-oriented Assistant General Manager to support the property management team in South Florida. This person will assist the team at our vibrant Plantation Pointe campus. The target candidate has a minimum of 5 years of prior real estate experience with strong financial and accounting acumen, acting as...

  • Assistant General Manager

    3 weeks ago

    Plantation, United States Torburn Partners, Inc. Full time

    Torburn Management, LLC is looking for an organized, detail-oriented Assistant General Manager to support the property management team in South Florida. This person will assist the team at our vibrant Plantation Pointe campus. The target candidate has a minimum of 5 years of prior real estate experience with strong financial and accounting acumen, acting as...

  • Assistant General Manager

    4 weeks ago

    Plantation, United States Torburn Partners, Inc. Full time

    Torburn Management, LLC is looking for an organized, detail-oriented Assistant General Manager to support the property management team in South Florida. This person will assist the team at our vibrant Plantation Pointe campus. The target candidate has a minimum of 5 years of prior real estate experience with strong financial and accounting acumen, acting as...

  • Assistant Fitness Manager

    3 days ago

    Plantation, United States UFC GYM Full time

    RESPONSIBILITIES :   Sell and Conduct Private Training & Small Group Training with Members Assist members and encourages their involvement in private training.  Ensures accurate administration of client Programs, supplement purchases, measurement tracking, workout programs. Arrives on time, prepared and attentive for training appointments.  ...

  • Food Service Assistant Prn

    2 days ago

    Plantation, United States HCA Florida Westside Hospital Full time

    **Introduction**: **Benefits**: HCA Florida Westside Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: - Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health...

  • Food Service Assistant PRN

    2 weeks ago

    Plantation, United States HCA Healthcare Full time

    Description IntroductionAre you looking for a work environment where diversity and inclusion thrive? Submit your application for our Food Service Assistant PRN opening with HCA Florida Westside Hospital today and find out what it truly means to be a part of the HCA Healthcare team.BenefitsHCA Florida Westside Hospital, offers a total rewards package that...

  • Office Manager

    3 weeks ago

    Plantation, United States Gastro Health Full time

    Do you love working for a company that nurtures a warm and welcoming environment?Gastro Health, LLC is seeking a Full-Time, Office Manager/Medical Assistant to join our Gastro Health Team. Gastro Health is a great place to work and advance in your career. You'll find a collaborative team of coworkers and providers, as well as consistent hours. We enjoy paid...

  • Office Manager

    1 week ago

    Plantation, United States Gastro Health Full time

    Do you love working for a company that nurtures a warm and welcoming environment?Gastro Health, LLC is seeking a Full-Time, Office Manager/Medical Assistant to join our Gastro Health Team. Gastro Health is a great place to work and advance in your career. You'll find a collaborative team of coworkers and providers, as well as consistent hours. We enjoy paid...

  • Payroll Tax Analyst

    2 weeks ago

    Plantation, United States Chewy Full time

    Our Opportunity: The Payroll Tax Analyst is responsible for ensuring the Company's ongoing compliance with all federal, state, and local tax laws and regulations. This individual is responsible for analyzing, researching, and resolving issues and addressing related tax inquiries. This individual will specialize in payroll regulatory compliance across all...

  • Mixed Martial Arts Coach

    5 days ago

    Plantation, United States UFC GYM Full time

    **Benefits**: - Employee discounts - Flexible schedule - Opportunity for advancement - Training & development At UFC Gym, MMA Coach is responsible for ensuring a positive customer experience. Coaches are responsible for delivering great member service, Private Training & achieving Supplement revenue. Coaches are responsible for the successful attainment of...

  • Client Success Training Specialist

    5 days ago

    Plantation, United States Haverhill Management, LLC Full time

    Haverhill Management is searching for **Client Success Training Specialist.** The Client Success Training Specialist is responsible for training and development of all new Client Success Coordinators in a Trust and Estate law firm. This position will design, plan and implement a training program to assure successful seminars and assist in client...

  • Lpn Hospice Nurse

    2 months ago

    Plantation, United States Apex Healthcare Staffing Full time

    **Responsibilities**: - Collaborate with physicians and other professionals to plan care - Make frequent visits to the patient to evaluate their condition - Provide support and comfort according to individual patient’s needs - Work with caregivers to plan and execute excellent patient care - Help in administering medication - Alleviate sudden symptoms of...

  • IT Support Manager

    5 days ago

    Plantation, United States Haverhill Management, LLC Full time

    Haverhill Management is an innovative business process outsourcing company that specializes in law firm management nationwide. With decades of business management and strategic experience at the executive level, Haverhill’s vast network of partners allow for the highest caliber of outsourced marketing, sales, accounting, HR functions, tech support, and...