Sr. Administrative Analyst

Sr. Administrative Analyst (Facility Contracts Administrator) candidate will be responsible for the administration of maintenance for facility assets, including buildings, residences, grounds, and equipment. This position will administer various facility management service and supplier contracts including planning, scheduling, and directing contractors and maintenance personnel performing facility construction, operations, and maintenance activities; perform contract management duties including quality control inspections to ensure all work is being performed in accordance with contract specifications and standards; approve contractors' invoices; and maintain schedules, coordinate contractors and staff trades and keep management informed on all elements of each repair or project.

The successful candidate will support events and work closely with internal and external work groups. The successful candidate will conduct periodic assessments of facility operations and services and make recommendations to improve cost efficiency and effectiveness.

Relevant experience is defined as 6 years of experience with a Bachelor's degree or 4 years of experience with a Master's degree in at least one of the following areas within Facility Management operations and services:
1) Plant operations, janitorial, food services, building engineering or building maintenance trades, space planning/move management, and customer service in a commercial office environment;
2) Applying knowledge of building codes, construction, various skilled trades, regulations, and fire/life/safety practices/procedures; and/or
3) Analyzing data, creating reports, and presenting to senior management both orally and in writing.
A minimum of 4 years' experience in a Contract Administration/Management position in a building/facility maintenance/management environment is also required. This should include experience in contract compliance, quality control, specification development, proposal evaluation, contract negotiation, and invoice processing.

JOB DUTIES
1. Conducts and may lead complex research and analyses in a variety of areas; prepares written reports, presents findings and recommendations, and makes presentations.
2. Develops scopes of work, specifications, schedules, budgets and complex solicitations and contracts for a range of projects; participates in the evaluation of proposals; negotiates terms, conditions and cost, and independently resolves complex contractual issues.
3. Plans and coordinates projects within area of responsibility, including developing scope, methodology, quality control measures, budget and schedule.
4. Conducts cost benefit, statistical, and trending analyses in order to make recommendations on business and financial issues such as cost management, revenue generation, water rate support, and water supply resource investments and programs.
5. Assists in providing enterprise-wide program administration for services that may include taxation, debt financing, and setting of rates and charges, and development of financial systems, budgeting, financial reporting, and internal control assessments.
6. Authors complex reports, studies, manuals, training materials, procedures, Board letters, and other documents for management, the Board, and external entities; develops formats to facilitate clear understanding of materials to be presented.
7. Monitors and analyzes proposed legislation and pending changes in state and federal programs and regulations in terms of the potential impact on; consults with other agencies and internal technical staff on bills of mutual interest.
8. Analyzes budgetary, financial, and statistical data; analyzes variances and recommends corrective measures; develops budget and budget reports, technical information, and analyses to assist management in budget administration and compliance; evaluates the impact of staffing and organizational changes or other management directives on budget allocations and recommends appropriate action.
9. Acts as Project Manager; plans, coordinates, and conducts projects within area of responsibility, including monitoring scope, quality, budget and schedule.
10. Performs other related Administrative Analyst job duties as required.

Desires Experience Below:
• Bachelor's degree from an accredited college or university in a related field and six years of relevant experience; or Master's degree from an accredited college or university in a related field and four years of relevant experience; or two years in a Analyst classification.
• EXPERT KNOWLEDGE: MSOffice (PWPT and Excel).
• KNOWLEDGE IN: Facility Management operations and services.
• MUST HAVE: A minimum of 4 years' experience in a Contract Administration/Management position in a building/facility maintenance/management environment is also required.Learn More

---