Special Project Assistant, Department of Athletics

1 week ago

WinstonSalem, United States Wake Forest University Full time
Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary
The Special Project Assistant represents the Director of Athletics (AD) and Senior Staff in cultivating relationships and connectivity with campus constituents; including students, staff, student government, alumni, and the broader community. This is a fixed term position, beginning August 1, 2024 and concluding May 31, 2025.

Job Description

Essential Functions:
  • Support the AD, Deputy AD, Executive Assistant to the AD, and Sr. Advisor/Counsel in leading Wake Forest Athletics.
  • Positively represent AD and senior staff in building relationships and connectivity with campus constituents - students, staff, student government, alumni, community, etc.
  • Assist AD, Executive Assistant, and Special Project Coordinator in game day event coordination and suite management.
  • Capture meeting minutes and maintains an organization system ensuring appropriate follow-up for Executive Staff meetings.
  • Develop and produce confidential briefing materials for BOT, donors, ACC, All Staff meetings, and others.
  • Provide comprehensive communication support and composes correspondence for Athletics Executive Staff.
  • Correspond with Campus and City constituents on Wake Forest Athletics events.
  • Coordinate the day-to-day office administrative duties.
  • Other duties as assigned.

Minimum Qualifications:

Bachelor's degree, with relevant experience directly related to the duties and responsibilities specified or an equivalent combination of education and experience.

Knowledge, Skills, Abilities:
  • Knowledge of, and experience with, Wake Forest campus constituencies.
  • Strong interpersonal and communication skills, both verbally and in writing, and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to think strategically and manage time efficiently to prioritize work.
  • Excellent digital communication skills.
  • Must be highly proficient in Microsoft Office Suite software.
  • Familiarity with the Adobe Creative Suite.
  • Professional attitude and ability to multitask and adapt with positivity.
  • Ability to maintain strict confidentiality, including but not limited to matters involving the attorney-client privilege, HIPAA, and FERPA. A confidentiality agreement is required for this position.
  • Occasional evening and weekend work.

Additional Job Description

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.

To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply.

Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.

Time Type Requirement
Full time
Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply. Learn More

  • Special Project Assistant, Department of Athletics

    3 weeks ago

    Winston Salem, United States Wake Forest University Full time

    Project Assistant, Athletic, Project, Department, Assistant, Education, Business Services

  • Special Project Assistant, Department of Athletics

    3 weeks ago

    Winston Salem, United States Wake Forest University Full time

    Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom...

  • Special Project Assistant, Department of Athletics

    3 weeks ago

    Winston-Salem, United States Wake Forest University Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Coordinator, Event and Facility Operations, Department of Athletics

    3 months ago

    Winston-Salem, United States Wake Forest University Full time

    Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Coordinator, Event and Facility Operations, Department of Athletics

    2 months ago

    Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Transfer Coordinator

    3 months ago

    Winston-Salem, United States InsideHigherEd Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Football Sports Nutrition Intern, Department of Athletics

    3 months ago

    Winston-Salem, United States Wake Forest University Full time

    Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Project Assistant

    3 weeks ago

    Winston Salem, United States Brasfield & Gorrie, LLC Full time

    Responsibilities Responsibilities and Essential Duties include the following (other duties may be assigned): * Day to day administrative support for project management team(s), including sorting mail, creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc. * Prepare expense reports and...

  • Varsity Women's Soccer Athletic Coach | Walkertown High School

    7 months ago

    Winston-Salem, United States Winston-SalemForsyth County Schools Full time

    Head Coach: Varsity Women's Soccer   This is a part-time coaching position only. Head soccer coaching supplement is based on the athletic special supplement schedule for 3.5 months in accordance with coaching experience.  Supplement range for head soccer coach is $536.00 to $999.00 monthly. Additional coaching duties (if any) with...

  • Game Day Creative Content Freelancer, Department Of Athletics

    3 weeks ago

    Winston-Salem, United States Wake Forest University Full time

    Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of...

  • Full Time

    3 weeks ago

    Winston Salem, United States Lowe's Companies, Inc. Full time

    What You Will Do Customer Service * Provides SMART customer service at all times through the daily execution of Lowe's customer service policies, procedures and programs * Generates install and non-install project leads for the Central Design Team by actively engaging customers in their project needs . * Utilize inspiration and qualifying tools to ensure...

  • Project Assistant

    3 weeks ago

    Winston Salem, United States Brasfield & Gorrie, LLC Full time

    Responsibilities and Essential Duties include the following (other duties may be assigned): Day to day administrative support for project management team(s), including sorting mail, creating and sending correspondence, coordinating catering and confe Project Assistant, Project Management, Accounting, Microsoft, Assistant, Construction, Business Services

  • Athletic / Activities Assistant, School Year

    3 weeks ago

    Salem, Oregon, United States Salem-Keizer Public Schools Full time

    About the RoleSalem-Keizer Public Schools is seeking highly motivated and dedicated individuals to support our Athletic and Activities Programs for the 2024-25 school year.Key ResponsibilitiesProvide extra support to enhance the overall experience of our students in various athletic and activities programs.Assist with a range of tasks, including but not...

  • Administrative Assistant V

    3 weeks ago

    Winston Salem, United States Public School of North Carolina Full time

    FUNCTIONAL PURPOSE An employee in this class performs advanced journey level administrative and clerical support duties in an administrative office with the following responsibility areas: administrative level secretarial or office assistant functions in the central office or auxiliary area; or handling a specialized function in department such as...

  • Business Analytics Assistant

    3 months ago

    Winston-Salem, United States ASM Global Full time

    POSITION: Business Analytics Assistant DEPARTMENT: Operations REPORTS TO: General Manager FLSA STATUS: Hourly Intern Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most...

  • Administrative Assistant 4

    3 weeks ago

    Winston Salem, United States Public School of North Carolina Full time

    FUNCTIONAL PURPOSE An employee in this class performs advanced journey level administrative and clerical support duties in an administrative office or in a school in one of the following responsibility areas: serving as Lead Secretary or Registrar in a school with a variety of work tasks including bookkeeping and providing leadership to other clerical...

  • Special Education Assistant

    1 month ago

    Winston-Salem, North Carolina, United States Winston-SalemForsyth County Schools Full time

    Job Title: Special Education AssistantThe role of a Special Education Assistant is to provide instructional support and assistance to students served by Exceptional Children services. This involves working under the direction and guidance of certified Exceptional Children educators to ensure students receive the support they need to succeed.Key...

  • Event Manager

    3 weeks ago

    Winston-Salem, United States ASM Global Full time

    POSITION: Event Manager DEPARTMENT: Event Services REPORTS TO: Assistant General Manager FLSA STATUS: Salaried, Exempt Summary As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most...

  • Retail Sales Lead Apparel

    2 months ago

    Salem, United States House of Sport Full time

    House of Sport by DICK'S Sporting Goods is more than just a store. It is a destination, an experience, a place where athletes can experiment and play. A retail store devoted to sport where our community can gather and be inspired. We are fundamentally changing retail by elevating these experiences, delivering first in class service, obsessing over our...

  • IT Project Manager

    1 month ago

    Winston-Salem, United States Cook & Boardman Full time

    Summary The IT Project Manager will lead the planning, documentation, and reporting of IT projects across various teams, including GRC/SecOps, Service Desk, Infrastructure, Enterprise Systems, Information & Development, IT Operations, and Acquisition Integrations. This role is pivotal in ensuring that each project has a clearly defined purpose, value, and...