Executive / Personal Assistant to CEO
4 weeks ago
Our client, a Global Integrated PR/Marketing and Communications Firm, is seeking a new Full-Time/Permanent Executive/Personal Assistant to support the CEO. Candidates must have a minimum of 4-5+ years of applicable high-level/C-level executive business and personal administrative experience, ideally supporting a CEO, and a Bachelor’s degree is required. Ideal candidates should be extremely polished and professional, smart, proactive, easy to get along with (no “drama”), possess a “no task is too big or small mentality,” be able to think on their feet, connect the dots, be thoughtful, deadline-driven, know what it is to be “on,” accustomed to working in an incredibly fast-paced, ever-changing environment, and have exposure working for top-level executives. Must be flexible/available to work 24/7 as needed. This is an amazing company with one of the best work cultures out there – only the best of the best should apply. This position is on site in the New York office.
- Salary depends on experience (90-130k base) plus discretionary bonus eligibility.
Responsibilities:
- Provide high-level executive business and personal administrative support to the CEO. Also, taking direction from the Global Chief of Staff (located in London) and the AVP, Office of the CEO (who works in NYC).
- Schedule and organize extensive internal and external meetings, conference/video calls, meals, and personal appointments, with a demonstrated sense of prioritization, follow up, and proactive communication; create agendas and prepare and process expense reports; manage and maintain busy and ever-changing business and personal calendars; calendar becomes a logic game in which it’s important to be proactive in ‘creating time.’
- Coordinate and oversee complex domestic and international travel arrangements, including flights, hotel accommodations, car services/ground transportation, etc.; create elaborate and detailed itineraries that involve different time zones, airline and hotel preferences, client contact details, materials needed for meetings, etc.
- Book personal travel (both domestic and international) for the CEO and her family, planning robust itineraries.
- Coordinate restaurant reservations, support venue sourcing for proprietary events, etc.
- Manage expenses as it relates to work-related travel, meals, etc.
- Work directly and collaboratively with the Office of the CEO to ensure efficient office operations, reporting into AVP of the Office of the CEO.
- Liaise with all internal team members, account teams, and clients as the point person and gatekeeper for coordinating meetings.
- Manage time entry for client billings.
- Coordinate and track all matters related to the CEO’s daughter’s school schedule and extracurricular activities.
- Plan social engagements, including dining, parties (both for adults and kids), and activities in and around New York City.
- Purchase gifts and arrange for deliveries; run errands as needed.
- Conduct research and assist with ad hoc requests.
Required Qualifications:
- Minimum 4-5+ years of dedicated experience working with a Founder or CEO in an administrative capacity.
- New York City savvy.
- B.A or B.S. required.
- Polished and professional. Smart and eager to learn.
- Excellent interpersonal and communication skills (both verbal and written).
- Ability to work in an extremely fast-paced environment.
- Team player with the ability to work collaboratively for the success of the CEO and broader firm.
- Strong organizational skills with expert prioritization skills.
- Interest in marketing and communications, financial services, and contributing to the success of a growing firm.
- Strong attention to detail, time management skills, and the ability to prioritize tasks.
- Highly proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
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