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Project Manager

4 months ago

Louisville, United States Thoroughbred Spirits Group Full time

At Thoroughbred Spirits Group, we are a trusted advisor in the spirits industry and have a track record of guiding entrepreneurs and leadership teams to success for over fifteen years. We are a full-service spirits consulting and design firm dedicated to helping spirit companies flourish. We have extensive experience building distilleries and brands from the ground up and revamping established companies for growth or acquisition. We excel in numerous facets of the spirits industry, including these key areas:


Go/No-Go Decision Process | Strategic Planning | Packaging Design | Distillery Engineering | Master Blender Services | Route-to-Market | Valuation + Investment Presentations | Recruiting + Team Cultural Development


Who are you, and what can we achieve?

You are incredibly sharp, 110% ‘on it’, and think and take pride like an owner. Essentially, you are deeply connected and involved with the business, ensuring projects are running smoothly. You carry yourself with the understanding that you represent the face of the company for your assigned clients and projects. You are driven, take initiative, and problem-solve independently as necessary, all while remaining aligned with the ethos of our organization: Professionalism + Grace.


Position Summary

As Project Manager, you will manage multiple projects simultaneously and ensure all deadlines are met. As the project lead, you will be responsible for delegating tasks to the right team members, checking their progress, and ensuring that each project is completed on time and to the highest standard.


You will be a creative contributor to various deliverables, including external and internal strategic planning, brand development, cultural development, and more.


As the Project Manager, you will also have the opportunity to grow the business by:

  1. impressing existing clients to use Thoroughbred for further deliverables
  2. obtaining new clients
  3. creating efficiencies
  4. expanding business offerings and opportunities


Detail of Responsibilities

  • Manage multiple client projects simultaneously from onboarding to final delivery
  • Entering proposals and billing into project management software
  • Act as the client liaison for all assigned projects, providing project status updates on a regular basis
  • Be the leader of fulfilling our project commitments to our clients
  • Create schedule and project timeline
  • Allocate project resources and team members
  • Direct and support the team; Delegate work to team members based on skills and expertise
  • Keep the project team focused on the end goal
  • Facilitate internal team communication and collaboration for project deliverables to ensure projects are completed successfully
  • Keep client project organized, track milestones and execute projects by deadline
  • Conduct vendor and service provider searches and attainment of necessary quotes
  • General task fulfillment and research
  • Setup client meeting logistics and distributing post-meeting notes/information as needed
  • Identify and remove impediments that block the team's ability to meet project objectives
  • Implement and manage change when necessary to meet project outputs
  • Lead quality assurance
  • Present to clients reports on progress as well as problems and solutions
  • Evaluate and assess result of project
  • Identify potential client opportunities with TBSG and communicate to team
  • Identify, roll out and develop new processes when appropriate
  • Optimize Teamwork (project management software) workflow
  • Assist in optimization and create new ones as necessary (Excel, PPT Deliverable templates)
  • Stay aware of company goals and strategies to ensure projects align with business priorities and standards
  • Assist Executive Director in producing proposals for prospective clients, including cost estimates and project plans
  • Create presentations and reports to communicate project status to clients
  • Presentation/deck development for various projects


What we look for in an employee

  • Ability to work independently and with autonomy
  • Ability to constantly improve processes and implement new ones
  • Critical thinking and problem-solving
  • Excellent decision-making and leadership capabilities
  • Ability to have very confidential and challenging conversations
  • Conflict resolution experience
  • Adaptability
  • Able to work in a fast-paced work environment
  • Professional and personable
  • Very diligent and detail-oriented
  • Deadline-focused and goal-driven
  • Resourceful
  • Helpful and service-driven
  • Self-motivated with strong time management skills and thorough follow-through
  • A sincere individual with strong ethics
  • You are eager to learn
  • You are an excellent communicator who values face-to-face conversations
  • A strong executor who gets things done
  • You are trustworthy and exercise great humility
  • You love what you do; your craft is your passion
  • Thinks like an owner
  • Can appreciation a balance of entrepreneurship and structure
  • Treats clients’ projects with incredible dedication and compassion
  • Understands and embraces the mantra of ‘healthy dissatisfaction”
  • You are polished, sharp, and loyal
  • Hammers on dates and drives the team to meet them
  • Resourceful
  • Helpful
  • You have an ability and keen instinct to anticipate client and project needs and any possible roadblocks
  • Hates open items/loose ends


Required Qualifications

  • Bachelor’s Degree
  • Theoretical and practical project management knowledge / minimum five years of project management experience
  • Knowledge of spirits business/minimum five years of spirits industry experience
  • Experience in strategic planning, risk management and/or change management
  • Proficiency in project management software tools
  • Experience with G-Suite
  • Experience with Microsoft Office
  • Excellent problem-solving and prioritizing skills
  • Proven experience handling confidential information
  • Extensive experience in client-facing communication
  • Ability to travel on occasion nationally/internationally for client onsite visits and industry tradeshows


Benefits

  • Benefits: Health, Vision, Dental, 401K
  • Paid time off
  • Flexible work environment
  • Additional benefit opportunities available


Physical Demands & Work Environment

  • Prolonged periods of standing and walking
  • Ability to lift up to 30 pounds