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Project Manager

1 month ago

Norfolk, United States Woda Cooper Companies, Inc. Full time

Job Summary:

As the Project Manager, you will be completing construction projects from the perspective of planning the construction, orchestrating the bid process, overseeing the buy-out, administering the subcontracts and purchase orders, and administering the contract with the owner. You will be responsible to coordinate all your efforts with the Project Team, Accounting, and Development.


The job site is primarily located in Portsmouth, VA - travel would be required to job site as necessary.


Reports To:

The Project Manager reports to the Project Executive or Senior Project Manager as determined by the organizational structure of the project team.


Supervisory Responsibilities:

The Project Manager oversees the Project Coordinator.


Duties/Responsibilities:

  • Must be able to understand all aspects of site development from the site work to the installation of the underground utilities
  • Drawings/plans and specifications:
  • Review draft construction document drawings which includes project layout, unit type, amenities, etc. and provide comments (“red line” drawings, specs, etc.) which eliminate potential problems and provide savings where appropriate. Ensure the design team implements the recommendations.
  • Verify final plans/drawings and specifications are consistent with expectations.
  • Study and Understand all Construction Documents and Commitments so as to be intimate with the entirety of the project
  • Attend turnover meeting (from pre-construction to construction operations) for all projects to ensure operations understands all requirements of projects.
  • Competitively bid, negotiate pricing, tailor scopes, and oversee timely execution of all subcontracts and purchase orders.
  • Orchestrate the bidding process:
  • Confirm with ownership when Construction documents are acceptable for contracting purposes.
  • Identify qualified bidders.
  • Create and monitor bid schedule.
  • Establish a bid day.
  • Provide a market cost estimate within 3 days of bid day.
  • Coordinate the tailoring of scopes of work, specs and plans for potential bidders per project.
  • Incorporate input from each project member (PM/Superintendent/PEA).
  • Negotiate with potential subcontractors for premium pricing, assuring a complete bid by covering line by line the specific scope of work specific to the project and pointing out any detail on the plans unique to the project.
  • Compare bids to obtain best value, minimum three (3) qualified bidders, and a completed Bid level sheet detailing differences with an assigned value.
  • Propose subcontractors for award to the VP/Senior Project Manager with completed Bid Level sheet and Subcontractor Data sheet for review and approval prior to submitting to either the VPO/Controller/Owner for approval to distribute to Subcontractor for signature.
  • Act as mediator and provide recommendations for all items to be negotiated and gain approval for any subcontract changes. Ensure complete subcontractor approval before requesting President execution on subcontracts. Ensure President or designee execution prior to commencement of work.
  • Issue all change orders, back charge orders, and credits for all unanticipated sub contractual issues as requested by Superintendent, Director of Field Operations, etc. in conjunction with RFI/ASI/CO process noted below.
  • Continually suggest amendments to scopes of work as you become aware of deficiencies.
  • Approve all requests for subcontractor payments on all subcontracts by verifying quantities, amounts, etc. with field personnel. Ensure SC requests for payments are accompanied by necessary compliance documents to ensure the prompt payment of SC/Vendor.
  • Assist Project Manager as requested in regard to resolving vendor/subcontractor issues. Be thoroughly familiar with the requirements of the subcontract, scope(s) of work, plans/drawings, specifications related to all subcontractors.
  • Oversee the take offs and material quantities for various products as applicable. Review and confirm take offs are accurate and conform to the intent of the plan, specifications and

ASI’s to date.

  • Negotiate with potential venders for premium pricing, compare bids to obtain best value, minimum three (3) qualified bidders, and a completed Bid level sheet detailing differences with an assigned value.
  • Propose venders for award to the VP/Senior Project Manager with completed Bid Level sheet and Vender Data sheet for review and approval before sending to Subcontractor for signature.
  • Prepare subcontract purchase orders for approval based on quantity take offs and/or request from superintendent. Act as mediator and provide recommendations for all items to be negotiated and gain approval for any purchase order changes. Ensure complete purchase order approval before requesting President execution on

purchase orders. Ensure President or designee execution prior to delivery of purchase order to vender.

  • Research and evaluate payment requests for all unmatched invoices as provided by accounting.
  • Work with accounting regarding any discrepancies noted in subcontract, schedule of values, AIA forms, and any disputes that may arise.
  • Requests for Information/Architects’ Supplemental Instructions/Change Orders (RFI, ASI, CO) process.
  • Coordinate, price, report, and provide options and see to timely execution/resolution of all owner/contractor change orders
  • Oversee the Input and maintaining of up to date RFI, ASI and CO logs for review by the President, Project Manager, VPO.
  • Ensure that all changes in Construction Documents (RFI’s/ASI’s/Addendums), and the effects thereof, are distributed and understood by all Subcontractors and vendors.
  • Create project schedule, adjust with contracted durations as buyout progresses, contract to schedule, monitor durations throughout construction, spearhead duration issues with subcontractors, update no schedule no less than monthly, and report monthly to Owner/Management the completion dates.
  • Assure schedule is inclusive and provide any input as to how operations can sequence construction in the field to help maintain completion date.
  • Ensure current schedule is incorporated into all subcontracts.
  • Monitor and integrate project schedule into Purchasing/Submittal schedule.
  • Oversee and monitor the timely completion of the submittal and shop drawing process.
  • Prepare Owner-Contractor change orders and present to Architect and Owner for approval.
  • Conduct site visits while preparing estimate, at commencement, for each pay application and as requested.
  • Attend department meetings as required.
  • Travel to job sites and necessary meetings with advanced notice.
  • Perform all other tasks as requested by President and General Counsel.


Required Skills and Abilities:

  • Must be able to understand and interpret safety laws and company policies/standards.
  • Must be able to apply innovative and effective management techniques to maximize associate performance.
  • Must be a business-oriented person.
  • Ability to assure responsibility, interface, and communicate effectively with others.

Education and Experience:

  • Minimum of High School Diploma or equivalent work experience in Construction required.
  • Associate’s or Bachelor’s degree in Construction Management preferred or equivalent experience in Construction.
  • 8-10 years of Construction experience required.
  • Must possess OSHA certification or be willing to obtain all mandated certifications.

Physical Requirements:

  • Must be able to lift up to fifty pounds at a time.
  • Exposure to characteristic construction site dangers.
  • Must be able to access and inspect all areas of job site in all types of weather.
  • Travel with little to no notice.
  • Must possess a valid driver’s license and insurance.

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