Payroll Administrator

Requirements:

• High School diploma
• Associate or bachelor’s degree in business or related field preferred
• Minimum of three years’ experience in payroll administration in a mid-size (200 + employee) multi-state organization.
• Minimum of two years’ experience working in HR functions
• Proven experience in a payroll position in a fast-paced environment required
• Strong knowledge of tax and wage laws
• Good understanding of the common fiscal procedures
• Excellent verbal and written communication skills
• Strong computer literacy including Microsoft Office applications
• Exceptional multitasking and organizational skills
• Able to work effectively with minimal supervision
• Physically able to work seated in front of a computer for long hours at a time
• Understanding of general human resources policies and procedures
• Good knowledge of employment/labor laws

Payroll/Benefit Responsibilities:

• Administration of payroll and benefits administration activities to include coordinating related activities with Finance as needed
• Providing customer support for payroll inquiries.
• Comply with the regulatory standards, policies, and procedures of payroll
• Assist employees and supervisors with timekeeping, training, payroll issues, and requests for payroll information on a regular basis
• Conduct routine audits of payroll / timekeeping records to ensure compliance with internal reporting procedures
• Process full cycle, multistate semi-monthly payroll for hourly and salaried employees including tax payments and related filings
• Ensure accurate payroll records by confirming HR changes including insurance premiums, loan payments, garnishments, salary increases, are processed properly
• Provide reports to managers as needed including CA Meal Award, PTO, Overtime reports, etc.
• Administer benefit plans, enrollment and terminations
• Action any tax notices from the state, payroll system, benefits etc..

Accounting Responsibilities:

• Partner with the AP team to complete vendor reports and reporting timely and accurately
• Collecting cash
• Counting the safe weekly
• Collecting Mail and sending invoices to the accounting team

HR Responsibilities:

• Assist with onboarding, orientation, termination
• Assist with coordinating company events; ordering gifts, coordinating celebrations
• Complete employment verification
• Additional HR training will be a plus
• Assist with scheduling interviews for open positions