Administrative Associate Accounts Receivable

3 weeks ago

Plainwell, United States Hytech Spring & Machine Full time

DescriptionThe Administrative Associate- Accounts Receivable is responsible for ensuring that the company receives payment for goods and services rendered to customers and applies customer payments accurately in the company’s Accounting software. Supervisory Responsibilities:None.Duties/Responsibilities:Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.Tracks banking transactions and balances to the bank account daily.Creates invoices according to company practices; submits invoices to customers.Creates RMAs and credit memos for customers with direction from other departments.Maintains and updates customer contact information, including name or address changes, mergers, or mailing attentions.Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.Creates reports regarding the current status of customer accounts as requested. Research customer discrepancies and past-due amounts with the assistance of the Administrative & Accounting Manager.  Collaborates with the Administrative & Accounting Manager to reconcile accounts receivable on a periodic (at least bi-monthly) basis. Assists in generating monthly billing statements based on the general ledger.Assists Administrative & Accounting Manager in reconciling revenue accounts as part of the month end process.Collects customer references and reviews customer applications prior to management review.Copies, files, and retrieves materials for accounts receivable as needed.Relays changes of information to appropriate employees.Performs other related duties as assigned. RequirementsRequired Skills/Abilities:Excellent verbal and written communication skills. Ability to follow directions and work well in a team setting.Must be proficient in Microsoft Office Suite or related programs.Must be able to learn other accounting software systems.Always maintain 100% confidentiality. Ability to operate related office equipment, such as computers, 10-key calculator, and copier.Ability to work independently and in a fast-paced environment.Ability to anticipate work needs and interact professionally with customers.  Excellent organizational skills and attention to detail. Education and Experience:High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred. At least two years of related work experience required.Other certifications, training or requirements as may arise for this position as communicated by management. Physical Requirements:Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 15 pounds at times. Required to communicate, discern, convey, or exchange information with other teammates.

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