Facilities Analyst

Job Title: Facilities Analyst 3

Duration: 6+ Months

Location: West Corridor & Auburn, WA

Variable Locations: will be assigned to project until completed then move to next location.

Secondary: Renton, Kent, West Corridor, Seattle, Fredrickson, South Park, Everett, Auburn

Shift Timings: 6 AM - 2:30 PM (OT Possible as requested by business need).

Summary:

This role requires analytical, communication, and time management skills in a fast-paced, collaborative team environment. You will be a key member of an experienced Facilities Maintenance Analyst team that manages and develops the scope of maintenance repairs, preventative maintenance, safety concerns, and maintenance project requests for our business partners using vendor contracts and general contractors.

This position requires an individual to work at heights utilizing fall-protection equipment. Candidate must be able to obtain Fall Protection Certification. This is also a contingency of assignment - Fall Protection Regulations – OSHA 1926

Position Responsibilities:

• Monitors existing complex contract(s) to determine compliance. Develops contract specifications for supplier goods and services and relevant documents. Interacts with suppliers and buyers. Facilitates team relationships to ensure a thorough understanding of the organization's needs and requirements and the continuous improvement of contractual processes.
• Generates plans, acquires materials, and schedules services for facilities activities. Receives and responds to internal and external customer requests for services or goods related to buildings, equipment, and systems.
• Performs studies and conducts research to determine the feasibility, viability, and capability of a program or project. Defines, plans, and manages projects. Coordinates facilities activities with internal and external customers as well as construction and maintenance services suppliers.
• Develops and documents specifications and monitors contractual/procedural commitments.Collects and logs data from various systems to perform analysis on buildings, equipment, systems, processes, and procedures to make recommendations and implement improvements.
• Provides technical support, problem resolution, training, and troubleshooting assistance for various facilities hardware, software, systems, and processes. Creates, reviews, improves, and documents processes and procedures related to facilities operations.
• Creates and deploys schedules based on system, customer, and regulatory requirements. Communicates with internal and external suppliers and customers to coordinate scheduled activities. Develops risk response plan and makes recommendations to project stakeholders to minimize project risk.
• May research open jobs and validate and confirm availability of labor and non-labor resources (e.g., tools, parts) and assets (e.g., machinery, building, equipment) to meet routine or complex customer service requests, acquisition and modification of assets, government requirements (e.g., environment, safety), and planned maintenance activities.
• Leads efforts to review, create, improve, and document processes and procedures related to facilities operations. Leads or participates in meetings with other organizations such as SHEA, S & MP, Document Control, Legal, Security and Fire, IT) to create and validate processes.
• Uses project management tools and industry-recognized concepts to develop the scope of work, budget, and schedules to achieve desired outcomes on time and within budget. Defines, designs, and plans the project. May coordinate and lead the project team.
• Takes a lead role in collecting data from various systems to perform analysis. Identifies and analyzes deficiencies. Analyzes trend data to identify opportunities for improvement and to develop resolution plans for buildings, equipment, systems, processes, and procedures. Makes recommendations and implements improvements.
• Supports research efforts or independently conducts studies using varied media (such as financial data, internet, reports, benchmarking studies, new technology, etc.) for determining feasibility, viability, or capability in support of a program, project, or customer request.
• Prepares and presents reports explaining options, impact, and recommendations. Presentations with MS suite, CAD drawings, and the use of multiple CMMS systems, SAP, Ariba, other support systems, and data analytics.
• Receives internal and external customer requests for services or goods related to buildings, equipment, and systems. Coordinates the processing of complex or unique requests to meet customer needs.
• Provides general technical support and troubleshooting assistance for various facilities hardware, software, systems, or processes.
• Ensures that configuration control is maintained for data, processes, equipment, and documents.
• Delivers process training and supports the creation of training materials.
• Coordinates with internal training organizations and outside vendors as applicable.
• Performs problem resolution in support of business operations by investigating, developing, and preparing alternatives, impact statements, and recommendations.
• Takes into consideration objectives and strategies that meet business and infrastructure requirements.
• Conducts studies and makes recommendations to support business operations. Provides input into budget development.
• Maintains budget oversite for work performed by vendors, quality audits of vendor work, vendor delivery KPI, working together meetings with vendors and contracts team.
• Ensures payment processing and close out of assigned work projects.
• Follows company Processes, Procedures, Safety Standards and Policies.
• Processes Badging and Escorts vendors and trains and onboards vendors.
• Possibility or off shift or weekend work to support projects and events.

Candidates must be willing to:

- Travel locally to a secondary site as needed.

- Work on weekends as needed.

Education/experience:

Typically acquired through advanced education (e.g. Bachelor's) and typically 6 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+4 years' related work experience, 10 years' related work experience, etc.).

What are the Top 3-5 Skills REQUIRED to perform this role/job:

• Construction and maintenance experience.

• Vendor management with CMMS (computerized maintenance management systems) use.

What are the Top 3-5 Skills PREFERRED to perform this role/job:

• Bachelor’s Degree or higher.

• Project Management Professional (PMP) Certification.

• Facilities Maintenance/ Construction Management Experience.

• Maximo and ARIBA experience.

• Vendor management experience.

• 3+ years of experience in performing project management and construction implementation activities in support of Office areas refresh/Build-ups or other tenant improvements.

• PMP certification – highly attractive.

Preferred soft skills:

• Works well with others

• Quick learner

• Positive attitude

• Attention to detail

• Safety Minded

• Budget Minded

About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:

Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.

Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.

At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $44.40/hr.