Contract Administrator

2 weeks ago


Houston, United States Robert Half Full time

Contract Management:

  • Accurate and up-to-date records of all contractual documents for the region. This includes customers and vendors and important dates
  • contract status software for the region
  • with regional sales and operations to ensure correct processes are followed regarding entire contract process.
  • sure all required signatures, COIs, Bonds exhibits, etc. are obtained and part of the file
  • with legal counsel and project management teams to address contract-related issues.
  • regional contracts into LevelSet software to track lien filing deadlines
  • and enforce contract compliance throughout the project lifecycle
  • Process:
  • the bid process, including the preparation and distribution of bid documents, including order plans and specs from the customer for the region
  • with subcontractors and vendors to ensure timely submission of bids
  • and evaluate bid proposals for accuracy and completeness

Change Management:

  • with project managers to assess the impact of changes on project timelines and budgets
  • and enforce contract compliance throughout the project lifecycle
  • informed about industry regulations, legal requirements, and best practices to ensure company compliance

Compliance:

  • a schedule of lien rights for active and completed projects for the region
  • reporting of disadvantaged business enterprise requirements to customer for the region
  • reports as needed to track contract performance and financial implications
  • and maintain construction contract “cheat sheets” with important contract information inputted onto a one-page form that Project Managers can use as a quick reference resource. This sheet includes provisions like change order procedures, required notices and time lines, etc. and would be created for each job
  • contractors licensing in all states in which a Vortex company is licensed for the entire company
  • entity good standing and registrations. This includes going to regional state in which each company is registered and correcting any officer / director / address information
  • and maintaining all payment and performance bonds for the region
  • record-keeping for all contract-related correspondence and documentation


Experience/Education:

  • Bachelor’s degree in construction science, construction management, or engineering and or logistics military experience preferred; and or
  • Minimum 4+ years of work experience in related field
  • Experience with construction contracts required.


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