Assistant Project Manager

ASSISTANT PROJECT MANAGER JOB DESCRIPTION

It is the responsibility of the Assistant Project Manager (APM) to assist the Senior Project Manager (SPM) and other project participants in completing the work on schedule, within budget, and to the quality of workmanship specified. The APM may also be responsible for organizing, supervising, and coordinating their own projects and the onsite staff (daily communication with superintendents on each operating project is expected) to complete the work on schedule, within the budget and to the quality of workmanship specified. It is also his/her responsibility to serve as the Omega Construction, Inc. representative on the Owner-Architect-Builder team. In the performance of this function, it is the Assistant Project Manager’s responsibility to protect and promote Omega’s interests in all matters and to do whatever is reasonably necessary to execute his/her duties and responsibilities.

Essential Duties and Responsibilities include, but are not limited to, the following:

Estimating/Bidding/Preconstruction[WM1]

Perform takeoffs and project estimates to determine costs and budgets.

Solicit, review, and scope subcontractor and vendor bids, quotations, and related contract specification sections.

Perform buyout of major construction materials and supplies.

Assist with project start up, including obtaining permits and licenses and managing jobsite mobilization.

Documentation & Reporting

Lead responsibility for project document management and project controls.

Distribute and track all drawings and specifications to subcontractors/suppliers and the Superintendent.

Write meeting agendas and meeting minutes.

Write subcontract agreements using Company subcontract agreement forms.

Enter and update information in project management software (job status reports, pay applications, projections, change orders, and RFI’s).

Manage complete submittal process, including the following: obtain submittals; review submittals for compliance with contract documents; upon approval, manage submittal and procurement with subcontractors/vendors; track submittals with procurement schedule; develop complete submittal log. Assessing conformance to contract specifications and resolving any conflicts in interpretation with supervision of SPM.

Provide accurate cost projections.

Support the project manager and project team with budgeting/actual committed report/labor report.

Planning & Schedule

Converse with project staff to outline work plan and to assign duties, responsibilities, and scope of authority.

Assist in development of project quality control plan implementation and compliance with contract requirements.

Assist in development, planning, and updating of overall project schedule.

Lead subcontractor start up meetings.

Project Management & Closeout

Provide management and technical support to construction staff under the supervision of the Senior Project Manager. This individual will aid SPM on larger, more complex projects, and manage smaller projects with minimal supervision from SPM.

Review plans and other technical documents, answers questions regarding the scope and/or timing of the project, and monitors costs and project progress.

Work with field management/Director of Safety to generate job specific safety plan for the project and communicate with superintendent, field safety coordinator, and safety director to plan and implement safe work practices and programs on job site.

Serve as the main point of contact for the Engineer and Architect.

Direct and coordinate activities of project personnel to ensure project progresses on schedule and within prescribed budget.

Coordinate owner furnished items with project scope of work.

Resolve daily problems and expedite materials in conjunction with field supervision.

Review and code invoices with project actual committed report.

Manage punch list and work with subcontractors to execute the punch list in accordance with project schedule.

Coordinate project activities with those of government regulatory or other governmental agencies.

Conduct owner training.

Conduct the close-out process including preparing final records for the project such as Requests for Information (RFI's), close-out records, warranties, as-builts, Operations and Maintenance manuals (O&Ms), attic stock, and spare parts, and evaluating information to ensure compliance with contract documents.

Basic Qualifications

• Authorized to work in the U.S. without sponsorship.
• Valid driver’s license and reliable method of transportation.

Bachelor’s degree in a relevant discipline, i.e., Engineering, Construction Management, Construction Technology, Engineering Technology, etc.

• Ability to read and understand technical specifications, construction drawings, technical manuals, product/material installation instructions and engineering/architectural drawings.
• Proficiency in Microsoft Office Suite.
• Ability to display a high degree of responsibility, ownership, and integrity.
• Exceptional written and verbal communication skills.
• Organized and goal-oriented work approach.
• Ability to manage multiple activities throughout the course of a project.
• Desire to seek out and resolve project issues with a team.
• Ability to work in a team environment and get along with others.

Preferred Qualifications

• Two or more years of construction industry experience. (Note: Job title is determined by the discretion of the VP of Human Resources, Training & Development Manager, and Division VP. An applicant’s years of experience do not automatically qualify an individual for this position level).
• Experience with software applicable to the construction industry such as Microsoft Project, Viewpoint, Bluebeam Revu, Timberline Estimating, and AutoCAD.

Training

All employees are required to have an up-to-date CPR/AED certificate. Employer will provide if necessary

All employees are required to have a 30-hour OSHA training (within the last 5 years). Employer will provide if necessary

Employee is expected to attend equipment trainings and gain required equipment operation certifications.

Attend corporate trainings including safety trainings, equipment and tool trainings, monthly in-house TRUST Academy modules, and annual PM/Superintendent meetings.

SUPERVISORY RESPONSIBILITITES:

Manages field management team (Superintendent(s) and Subcontractors Superintendent(s) and Foremen) who supervise field employees.

Responsible for the overall direction, coordination, and evaluation of the project. May also, indirectly, supervise multi-prime subcontractors and their employees, if required by contract documents.

Carry out supervisory responsibilities in accordance with the company's policies and applicable laws. Responsibilities include assistance in interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

SAFETY RESPONSIBILITIES:

Ensuring that subcontractors enforce their safety programs including the holding of toolbox safety meetings.

Refer and adhere to the Omega Safety Manual for further instruction and OSHA regulations.

PHYSICAL REQUIREMENTS:

• Ability to move around construction sites, including navigating uneven terrain, climbing stairs, ladders, and scaffolding.
• Frequent walking, standing, and occasional bending, kneeling, or crouching to inspect work and meet with team members on-site.
• Ability to carry light to moderate loads (up to 25 pounds) such as plans, tools, and equipment.
• Maintain physical endurance for walking and standing throughout the day, often for extended periods.
• Good vision (with or without corrective lenses) to read blueprints, schematics, and detailed construction plans.
• Adequate hearing (with or without hearing aids) to understand verbal instructions, warning signals, and communicate effectively with the team and subcontractors.
• Use hands and arms to handle documents, tools, and equipment, including computer work for project planning and management.
• Operate office equipment such as computers, phones, and project management software efficiently.
• Perform a range of physical activities, including occasional bending, kneeling, or crouching to assess site conditions and progress.
• Climb ladders and scaffolding as needed to oversee and inspect construction work at various heights.
• Maintain balance while moving around construction sites, including walking on uneven surfaces and climbing structures.
• Demonstrate good hand-eye coordination for tasks that require precision, such as reviewing detailed plans and conducting inspections.
• Work in various weather conditions, including extreme heat, cold, and rain, often for long hours.
• Tolerate exposure to loud noises, dust, fumes, and other construction site hazards.
• Effectively communicate with team members, subcontractors, and clients, requiring clear speech and attentive listening.
• Keen observational skills to monitor work progress, identify issues, and ensure safety compliance.

NOTE:This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization as further defined in the Standard Operating Procedure Manual.

[WM1]Under these categories, if the different duties are not supposed to be performed sequentially, it would be better to use bullets than numbers.