Payroll Manager

3 weeks ago

Alpharetta, United States CADY Full time

Job Summary

The Payroll Manager is responsible for managing and overseeing the entire payroll function from beginning to end on a weekly and bi-weekly basis for a workforce consisting of salaried, hourly and contract team members. Ensuring payroll is processed on time, accurately and within compliance and company established policy. The Payroll Manager is responsible for the planning and execution of payroll processes, policies and systems for payroll management.


Top 5 Responsibilities

1. Implements, maintains, and manages payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and all other deductions.

2. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

3. Prepares and maintains accurate records and reports of payroll transactions.

4. Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

5. Facilitates audits by providing records and documentation as needed.


Additional Responsibilities

  • Identifies and recommends updates to payroll processing software, systems, and procedures.
  • Maintains payroll information and collects, calculates, and enters data.
  • Updates payroll records by reviewing and approving changes.
  • Pays employees by the production and issuance of paychecks or electronic transfers to bank accounts.
  • Processes HSA funding, commissions, bonuses, paid time off, holiday pay, expense reimbursement etc.
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Research and processes payroll and benefit adjustments and reviews, reconciles and balances payroll/benefit data.
  • Works closely with employees to answer and resolve any payroll related questions or concerns.
  • Calculates timekeeping adjustments and processes manual payroll checks when required for corrections and or off- cycle payroll runs according to company policy.
  • Processes all status changes related to payroll, tax changes, deductions, direct deposits, garnishments, and expense reimbursements.
  • Completes year-end process, including preparing W-2’s for all employees in accordance with Federal and State regulations; ensure timely reporting to appropriate Federal and State Tax authorities.
  • Establishing and setting up tax information in new states, resolving any outstanding issues with current states
  • Verify that approvals for all increases and promotions are received on time
  • Confirm individuals are set up in the correct earning and deduction groups
  • Research any employee issues concerning missing pay
  • Confirm approval of timecards and track down missing punches to be able to pull in time for payroll
  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security
  • taxes, and employer's social security, unemployment, and workers compensation payments.
  • Balances the payroll accounts by resolving payroll discrepancies.
  • Provides payroll information by answering questions and requests.
  • Maintains payroll guidelines by writing and updating policies and procedures.
  • Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence
  • to requirements; advising management on needed actions.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional
  • publications; establishing personal networks; participating in professional societies.
  • Complete special projects as assigned.
  • The above cited duties and responsibilities describe the general nature and level of work performed by the incumbent assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.


Job Requirements

Qualifications/Skill Requirements

  • Must be at least 18 years of age
  • Must pass a satisfactory background check
  • Current knowledge of payroll procedures and related laws
  • Excellent understanding of multi-state and multi-location payroll and taxes
  • Advanced knowledge and use of the Paycom HRIS system for payroll processing is a plus
  • Strong spreadsheet skills, such as Excel, VLOOKUP, pivot tables, formulas, functions, etc.
  • Fundamental Google Suite skills
  • Comfortable calling field operators and team members and providing guidance over the phone
  • Ability to manage and prioritize multiple projects while simultaneously meeting all goals and deadlines
  • Extreme attention to detail
  • An analytical mind and strong math skills
  • Ability to maintain confidentiality of sensitive or proprietary information
  • Proactive, problem-solving nature
  • Outstanding communication skills (written and oral)


Experience

  • Minimum of three years as an experienced payroll professional


Education

  • BS/BA in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. CPP, CPM) is a plus


Physical Requirements and Environmental Factors

  • Extended periods of viewing computer screens
  • Moderate noise and other potential sensory stimulants (i.e., business office with computers, phone, and printers, music, and light foot traffic)
  • Able to bend or stoop as needed

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