Litigation Legal Administrative Assistant

6 days ago

ParsippanyTroy Hills, United States The ONeil Search Group Full time

NJ office of a top US law firm is seeking an experienced Litigation Legal Administrative Assistant for its Parsippanyoffice. (Please note this is a fully in-office position.) The ideal candidate will have strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication skills, and possess a strong work ethic.

Responsibilities include, but are not limited to:

  • Assist in organizing and managing the workload and deadlines of assigned attorneys.
  • Input and track disbursement and expense reimbursement requests utilizing Chrome River.
  • Accurately enter, review and revise timekeeper timesheets.
  • Maintain attorney calendars through Outlook and coordinate travel arrangements as needed.
  • Keep close track of key deadlines and proactively provide frequent updates to attorneys.
  • Coordinate all aspects of client billing each month, including working with attorneys and billing coordinators on the following:
  • Review pre-bills for accuracy, including rates, discounts, client information and formatting, and make necessary edits.
  • Ensure specific billing arrangements are applied, such as flat fees, discounts, retainer payments, etc.
  • Review and verify the accuracy of final bills.
  • Help open new matters and maintain client files in shared drives.
  • Coordinate e-filing and filings with state, federal, and appellate courts.
  • Assist in drafting correspondence with clients, courts, and opposing counsel.
  • Generate and edit Tables of Contents & Tables of Authorities using Word Styles.
  • Send court documents and other filings to be docketed, work with Docketing Department to monitor the calendar process, and proactively notify attorneys of litigation deadlines.
  • Format, proofread, and finalize motions, opposition, and exhibits.
  • Assist with trial preparation.
  • Interact professionally with clients and other parties via email and telephone.
  • Perform other related duties as assigned.

Knowledge, Skills & Abilities:

  • A minimum of 5 years of supporting complex litigation practice in New Jersey state and federal courts is preferred, but willing to train the right candidate.
  • Demonstrated ability to work independently, manage workflow and take the lead in keeping a team on track to meet critical deadlines.
  • Exceptional organizational and time management skills.
  • Excellent critical and analytical thinking.
  • Diligent attention to detail and a high level of accuracy.
  • Ability to work on multiple concurrent projects with team members and appropriately prioritize.
  • Must be able to adapt to changes in workload and job responsibilities.
  • Familiarity with reviewing attorney time entries and other client charges in order to assist with preparing and finalizing invoices.
  • Proficient in all basic, advanced, and legal-specific Word and Windows 10 software as well as Outlook, Power PDF, Change-Pro, and Excel. Experience with Aderant and NetDocs preferred.
  • Knowledge of court rules and civil procedures at the state and federal levels; appellate experience is a plus.
  • Ability to implement the rules of civil procedure and local court rules in filings.
  • Experience with accurately filing court documents both electronically and in document form and ability to determine and follow any local judge-specific requirements. Knowledge of Case Management/Electronic Case Files procedure and platform for Federal court required.
  • Professionalism, including tactfully approaching others, treating others with respect, and reacting well under pressure.
  • Strong team mentality, willing to pitch in to help wherever needed, build a positive team spirit and support everyone’s efforts to succeed.

  • Litigation Legal Administrative Assistant

    4 weeks ago

    Parsippany, United States search-tactics Full time

    Job DescriptionJob DescriptionSearch Tactics LLC. is looking for a talented Litigation Legal Administrative Assistant for Full Time opportunity with our Direct Client. If you're interested in a growth opportunity, we would love to know you a bit better over a call or reply to the email with your interest. Please go through the full requirement mentioned...

  • Litigation Legal Administrative Assistant

    1 week ago

    Parsippany-Troy Hills, United States Michael Page Full time

    About Our Client A prestigious law firm with a long-standing reputation for providing top-tier legal services. This firm has grown into a global law firm with a presence in major financial centers, including New York, Washington, D.C., Chicago, Los Angeles, and more. Job DescriptionAssist in organizing and managing the workload and deadlines of assigned...

  • Litigation Legal Administrative Assistant

    4 weeks ago

    Parsippany, United States SECURE RPO Full time

    Litigation Legal Administrative Assistant for Parsippany, New Jersey office. **Must have Litigation** **Responsibilities include, but are not limited to**: - Assist in organizing and managing the workload and deadlines of assigned attorneys. - Input and track disbursement and expense reimbursement requests utilizing Chrome River. - Accurately enter,...

  • Litigation Legal Administrative Assistant

    2 weeks ago

    Parsippany, United States The ONeil Search Group Full time

    NJ office of a top US law firm is seeking an experienced Litigation Legal Administrative Assistant for its Parsippanyoffice. (Please note this is a fully in-office position.) The ideal candidate will have strong technical and organizational skills, meticulous attention to detail, excellent verbal and written communication skills, and possess a strong work...

  • Civil Litigation Legal Assistant

    4 weeks ago

    Troy, United States Weltman, Weinberg & Reis Full time

    $2k Retention Bonus during your 1st year of Employment! The Civil Litigation Legal Assistant assists attorneys by performing legal work on files. We are looking to add someone with previous civil litigation support experience. Responsibilities/Duties/Functions/Tasks: * Assists attorney with management of case files. * Prepares pleadings, correspondence,...

  • Legal Assistant/Administrative Assistant

    4 weeks ago

    Farmington Hills, United States Jim Kelly Law, PC Full time

    Job DescriptionJob DescriptionJim Kelly Law, PC, a litigation law firm with offices in Farmington Hills and downtown Rochester is looking to hire a full-time legal assistant/administrative assistant.Jim Kelly Law PC focuses its practice on matters involving commercial and residential property and casualty losses, including fire claims, Examinations Under...

  • Legal Administrative Assistant

    4 days ago

    Orland Hills, United States DEMETRIOS N. DALMARES & ASSOCIATES, LTD. Full time

    Job DescriptionJob DescriptionWe are looking for an experienced legal secretary/assistant who can help the busy attorneys and paralegals at our law office assist our clients. You will be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming...

  • Legal Administrative Assistant

    4 weeks ago

    Orland Hills, United States DEMETRIOS N. DALMARES & ASSOCIATES, LTD. Full time

    Job DescriptionJob DescriptionWe are looking for an experienced legal secretary/assistant who can help the busy attorneys and paralegals at our law office assist our clients. You will be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming...

  • Plaintiff Trial and Litigation Paralegal

    4 weeks ago

    Beverly Hills, United States AGG Legal Staffing Full time

    The ideal candidate will be responsible for assisting our lawyers in all stages of litigation. The individual in this role primarily supports the firm’s trial team in a fast-paced civil litigation firm. Must have the ability to manage and coordinate complex litigation files, most of which are simultaneously scheduled for trial. Responsibilities Calendar...

  • Legal Counsel

    3 weeks ago

    Parsippany, United States Berkshire Hathaway GUARD Insurance Companies Full time

    Overview: **Legal Counsel** **Berkshire Hathaway GUARD Insurance Companies** is a P&C subsidiary of National Indemnity Company, supported by 1,200 employees. BH GUARD writes small commercial insurance solutions including workers compensation, business owners policies, commercial auto, commercial umbrella, professional liability, and personal lines including...

  • Litigation Paralegal

    3 weeks ago

    TROY, United States Kemp Klein Law Firm Full time

    We are a thriving, established Troy law firm with practice areas in estate planning, corporate and tax planning, civil litigation, mergers and acquisitions, probate litigation, probate/trust administration, employment/labor relations, real estate, family law, bankruptcy. We are currently looking for a full-time, experienced paralegal, with specific...

  • Legal Assistant

    2 weeks ago

    Troy, United States Robert Half Full time

    Robert Half Legal is partnered with a well-respected law firm that is seeking a legal assistant. They are seeking a candidate with at least 2+ years' experience supporting litigation attorneys. The ideal candidate will be a proactive problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail. This is a...

  • Legal Assistant

    2 weeks ago

    Troy, United States Robert Half Full time

    Robert Half Legal is partnered with a well-respected law firm that is seeking a legal assistant. They are seeking a candidate with at least 2+ years' experience supporting litigation attorneys. The ideal candidate will be a proactive problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail. This is a...

  • Legal Assistant

    1 week ago

    Woodland Hills, United States Hymes, Schreiber & Walden, LLP Full time

    Job Overview: **Legal/Administrative Assistant - part time/full time - In Person** Transactional and Litigation law firm in Warner Center/Woodland Hills, focused on business, real estate and probate and trust matters seeks a legal/administrative assistant with excellent attention to detail. Duties will include billing and bookkeeping, interactions with...

  • Bilingual Personal Injury Litigation Paralegal

    2 weeks ago

    North Druid Hills, United States Paramount Legal Full time

    Paramount Legal is currently recruiting for an experienced bilingual personal injury litigation paralegal to work for a boutique personal Injury law firm!Do you have the following experience:3+ years of personal injury litigation experienceExperience with responding to discoveryMust be bilingualTrial Prep is a mustNOTE:Firm offers full benefits - with firm...

  • Bilingual Personal Injury Litigation Paralegal

    2 weeks ago

    North Druid Hills, United States Paramount Legal Full time

    Paramount Legal is currently recruiting for an experienced bilingual personal injury litigation paralegal to work for a boutique personal Injury law firm!Do you have the following experience:3+ years of personal injury litigation experienceExperience with responding to discoveryMust be bilingualTrial Prep is a mustNOTE:Firm offers full benefits - with firm...

  • Legal Admin Asst.

    4 weeks ago

    Parsippany-Troy Hills, United States Michael Page Full time

    About Our Client Mid size law firm with a focus on work/life balance. This group is collaborative and team oriented. Job Description Assist in organizing and managing the workload and deadlines of assigned attorneys.Input and track disbursement and expense reimbursement requests utilizing Chrome River.Accurately enter, review and revise timekeeper...

  • Legal Secretary

    2 weeks ago

    Parsippany, United States Gainor Staffing Full time

    Our client is a law firm with offices across the United States and abroad. They are seeking a Legal Secretary to join the team. The position is fully on site in Parsippany, NJ. The firm offers an outstanding benefits package, and truly values each employee’s personal and professional development. * Job Details Provide general administrative assistance...

  • Litigation Docketing Specialist

    2 weeks ago

    Troy, United States Law Firm Full time

    Job DescriptionJob Description***This is a fully remote position. We offer full benefits, including medical, dental, vision, 401K, profit sharing, generous PTO and much more!National law firm has an immediate opening for a Litigation Docketing Specialist. The successful candidate will be responsible for managing and maintaining the docketing system of the...

  • Associate Attorney – Litigation, Corporate and Transactional

    6 days ago

    Parsippany, United States The Rockridge Group Full time

    Our client is seeking an experienced Associate to become an integral part of their firm, working closely with clients, partners, and other attorneys to provide counsel, draft legal documents, and contribute to the successful execution of client transactions. You will also have the opportunity to work on a wide range of complex commercial litigation, making a...