Admin Assistant Special Initiatives

2 weeks ago

San Antonio, United States MMC Group Full time
Throughout the past 30 years plus, MMC, one of the most trusted names in workforce management services, has successfully delivered strategic solutions to large and small businesses in numerous industries.

We have built our reputation on partnering with our clients and candidates to achieve the desired results. Our recruiting professionals have extensive experience matching the right candidate, to the right client, for the right position. We provide the best opportunities to the most talented candidates in a multitude of industries.

MMC is a privately owned business with corporate headquarters in Irving, Texas. With 2,000+ employees, working in 40+ states, MMC is able to support all United States locations, and some international locations.

We appreciate your interest in reviewing this particular position and we encourage you to visit our website where you can always search and apply for opportunities at www.mmcgrp.com

MMC strives to ensure all job posting confirm details of the position, the rate of pay, and acknowledge medical benefits are offered.

Get started on your career journey today Apply to become a part of the MMC Team

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Job Requirements

Position: Administrative Assistant - Special Initiatives

Location: On-Site in San Antonio, TX 78207
Hours: Monday - Friday, 8:00 AM - 5:00 PM (no overtime)
Duration: 3-6 months

We are seeking candidates for a temporary role in a non-profit organization. Individuals with experience in non-profit or state or federally funded programs tend to excel in this position

Job Overview:
The ideal candidate should be highly skilled in PowerPoint, Excel, Spreadsheets, and Word, with the ability to thrive in a fast-paced environment. Flexibility in managing multiple tasks and projects is essential.

This position involves three key responsibilities:
  • Assisting the Director with high-priority grants, special initiatives, and managing assigned projects.
  • Researching, compiling, and preparing data for reports and analysis.
  • Performing additional duties as assigned.

Administrative/Contract Management:
  • Assists in the design, planning, development, and execution of contracts, grants, projects, events, and special initiatives as needed.
  • Oversees assigned projects and grants, ensuring alignment with their scope, deliverables, timelines, budgets, services, reports, and performance metrics.
  • Reviews and helps approve plans from vendors, sub-grantees, service providers, and contractors related to grants and projects.
  • Coordinates staffing, activities, and expenditures with vendors, sub-grantees, and service providers, ensuring compliance with contracts under the direction of the Initiatives Manager.
  • Develops policies and procedures, provides technical support and guidance, and ensures adherence to relevant rules, regulations, and policies.
  • Prepares, implements, and monitors technical assistance, corrective action, or performance improvement plans as necessary.
  • Ensures efficient fund allocation, meets benchmarks, and confirms that costs are reasonable and justified.
  • Regularly generates and analyzes data regarding project progress, objectives, deliverables, and outcomes.
  • Prepares and presents project reports to the Initiatives Manager, COO, CEO, Board, and others as requested.

Support for Internal Data Platforms & Reporting:
  • Provides in-house support for various data platforms, data gathering, analysis, and reporting, including Cognito Forms, Cabinet, Info Maker, TWIST, WIT, Salesforce, and others as needed by the Director or COO.
  • Utilizes off-the-shelf data tools such as MS Excel, Tableau, SQL, SharePoint, and relational databases to manage grants, special initiatives, and projects.

Additional Duties:
  • Responsible for administrative oversight of initiatives, including providing input on design, implementation, evaluation, and outcome reporting.
  • Supports the promotion of other initiatives as assigned.

Other Functions:
  • Provides assistance to other program departments and performs related tasks as required by the COO and Director.

Qualifications:

Knowledge, Skills, and Abilities:
  • Familiarity with local, state, and federal laws, regulations, and policies related to development.
  • Ability to learn, embrace, and contribute to our client's mission.
  • Excellent capability to handle confidential and sensitive information appropriately.
  • Strong organizational and time-management skills.
  • Ability to manage multiple projects, balance priorities, and maintain a positive attitude in a team environment.
  • Intermediate to advanced proficiency with MS Excel, PowerPoint, Word, and relational databases.
  • Strong written and verbal communication skills.
  • Fluency in English required; bilingual English/Spanish is helpful.

Education and Experience:
  • A bachelor's degree from an accredited four-year college or university is preferred.
  • At least three to four years of relevant experience, including some time as a management team member in either a for-profit or nonprofit setting.
  • Familiarity with managing federal, state, or local grants is preferred.
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