Travel & Expense Analyst

3 weeks ago

Waltham, United States Planet Pharma Full time

6-Month Contract

$40-$50/hour

***Compensation within this range will be commensurate with level of experience***


JOB DESCRIPTION:

The Travel and Expense Analyst will work as part of the Travel and Expense team within the Finance organization to provide support for all travel and expense (“T&E”) related activities for its affiliates. The primary focus of this role is to gather and analyze data from travel, expense, and credit card sources, identify trends and provide actionable insights for strategy implementation to improve T&E Program efficiency and cost-effectiveness, as well as ensuring employees’ travel and expense needs are met.


The ideal candidate will work well in a fast-paced and team-oriented environment with the ability to collaborate cross-functionally and with external business partners, will demonstrate strong analytical and organizational skills and sound judgment and have a keen eye for detail, and will be motivated to learn and take on additional responsibility, without jeopardizing quality of existing responsibilities. The ideal candidate will also demonstrate a vested interest in the T&E industry and keep up with industry trends through training, webinars, and news.


RESPONSIBILITIES:

·Collect, clean, and analyze travel, expense and credit card data from Power BI, Cognos BI and GRAM tools that includes but is not limited to expense reports, travel bookings and credit card transaction data.

·Utilize analytical tools and techniques to identify patterns, trends, and anomalies in T&E data, conducting root cause analysis to understand the drivers behind travel and expense variances.

·Develop reports, dashboards, and visualizations to communicate key insights and metrics and present findings and observations to the Manager, in a clear and concise manner.

·Help with identifying and creating KPIs for various aspects of the T&E Program as a component of the Sr. Management reporting package.

·Continuously refine reporting methodologies to enhance data accuracy and relevance.

·Identify instances of non-compliance (especially for HCP (healthcare provider) spend), anomaly travel patterns and work with the team to address issues and improve adherence.

·Recommend updates to internal processes’ improvement based on data-driven insights and industry best practices.

·Work cross-functionally to streamline processes and eliminate manual tasks through automation and technology solutions.

·Identify opportunities to optimize travel and expense costs while maintaining employee service and safety levels.

·Drive continuous improvement initiatives to enhance the overall effectiveness of the T&E Program.

·Contribute to creation of Standard Operating Procedures (SOPs), employee User Guides and video-based training.


BASIC QUALIFICATIONS:

·Bachelor’s Degree in Data Analytics, Finance, Economics, Business Administration, or a related field. Master’s Degree is a plus.

·Proven experience and strong technical background in data analysis, preferably in a travel or finance-related role.

·Advanced proficiency in data analysis tools such as Microsoft Excel, and data visualization software (e.g., Tableau, Power BI, Microsoft Azure). Working knowledge of database management systems such as Microsoft Access is a plus.


PREFERRED QUALIFICATIONS:

·Knowledge and interest in evolving AI/ML tools in the market is a plus.

·Experience working with travel, expense and/or credit card systems (e.g., SAP Concur Travel and/or Expense) is a plus.

·Strong analytical and problem-solving skills, with a very detail-oriented mindset.

·Excellent verbal, written and presentation skills, with the ability to convey complex information to diverse audiences.

·Ability to work independently and collaboratively in a fast-paced, dynamic environment.

·Excellent organization, self-awareness, and interpersonal skills.

·Highly motivated self-starter with a proven ability to learn new concepts independently, coupled with ability for efficiently managing assignments and prioritizing workflow with increasing autonomy.

·Trustworthy and works with the highest degree of integrity.


WORKING CONDITIONS REQUIREMENTS:

·Commitment to work well in an office-based team environment (3 days per week) as well as a remote capacity (hybrid model).

·Ability to endure long periods of time sitting in front of a computer screen.

·Availability for work-related travel as required by business needs.

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