Claims Payable

Benefits: 401(k) 401(k) matching Health insurance Paid time off Parental leave Training & development Vision insurance Wellness resources Legal Access Plans, LLC Job Description: Claims Help Desk Assistant Classification: Not Exempt Reports to: Senior Claims Manager Summary The Claims Payable Administrator is responsible for processing claims and payments accurately and efficiently, maintaining records, and ensuring compliance with financial and audit requirements. This role plays a key part in managing financial transactions, reconciling expenses, and fostering strong vendor relationships by ensuring timely and accurate payments. Attention to detail and a commitment to accuracy are critical to success in this position. Essential Functions Claims Processing and Data Entry Review claims for completeness and accuracy, ensuring all required documentation is present. Process claims and payment entries into the system promptly and accurately. Payment Management and Reconciliation Manage claims payments and commission payouts, ensuring timely delivery. Reconcile expenses and resolve payment discrepancies to maintain financial accuracy. Compliance and Audit Support Ensure compliance with internal policies and external regulations related to claims and payment processing. Provide documentation and support during audits, meeting deadlines with accuracy and professionalism. Accuracy and Attention to Detail Identify and resolve discrepancies in claims and payments efficiently. Maintain meticulous records of claims and financial transactions. Vendor Relations Foster positive relationships with vendors and stakeholders by ensuring consistent and reliable payment practices. Skills / Qualifications Attention to Detail: Exceptional ability to review and process financial transactions with accuracy. Time Management: Proven ability to manage multiple priorities and meet strict deadlines. Technical Proficiency: Familiarity with financial and claims processing systems (e.g., Excel, accounting software). Problem-Solving: Strong analytical skills to resolve discrepancies and identify process improvements. Communication Skills: Effective verbal and written communication for engaging with vendors and internal teams. Compliance Knowledge: Understanding of regulatory and audit requirements related to financial transactions. Work Environment This job operates in a professional office environment. Remote Work and Hybrid in Office opportunities are available for this role. This role routinely uses standard office equipment such as computers, telephones, photocopiers, shared file folders and efax. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Education and Experience High School Diploma or equivalent. 1+ years of experience in claims processing, accounts payable, or a similar financial role. Preferred Education and Experience College Degree in Accounting, Finance, or a related field. Experience with financial reconciliation and audit processes. Experience with NetSuite, QuickBooks, or other Accounting Software Systems Position Type and Expected Hours of Work This is a full-time position. The basic expectation is 40 hours worked per week. Work Authorization/Security Clearance Please note that a criminal background investigation is conducted on every Legal Access Plans employee. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. AAP/EEO Statement Legal Access Plans is an equal opportunity employer. Other Duties The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis. Flexible work from home options available.