Office Administrator

Office AdministratorLocation: Dallas-Fort Worth, TX (100% Onsite)Department: People & Culture / Human ResourcesReports To: Global Human Resources and Payroll ManagerStart Date: December 1st, 2025Job SummaryThe Office Administrator plays a central role in maintaining an efficient, welcoming, and well-organized workplace. Acting as the first point of contact for staff, visitors, and vendors, this position supports daily operations, manages office resources, and assists with administrative and financial coordination. The ideal candidate is proactive, personable, and thrives in a dynamic environment that values communication, precision, and teamwork.Key ResponsibilitiesWelcome visitors and manage the visitor sign-in system.Answer incoming calls promptly and direct inquiries appropriately.Oversee the intake and routing of incoming mail, ensuring timely delivery to the correct departments.Maintain tidy and professional reception and meeting room areas.Monitor inventory levels, restock as needed, and maintain budgets for office supplies, stationery, and refreshments.Maintain and coordinate service for office equipment (printers, shredders, franking machines, etc.).Coordinate the facility's maintenance requirements, including managing vendor relationships and ensuring adherence to scheduled and as needed maintenance plans.Support health & safety and security compliance, including fire drill coordination and access card management.Assist in scheduling meetings, travel bookings, and accommodations for staff and guests.Manage petty cash, expense submissions, and purchase orders in line with finance procedures.Support onboarding for new hires (desk setup, supplies, welcome coordination).Maintain filing systems, contact lists, and shared administrative records.Support basic finance administration (invoice tracking, cheque deposits, and documentation for credit control).Provide occasional support to HR or Finance teams on internal administrative projects.Coordinate catering orders and manage the setup and teardown of in-office events and or meetings.Key Skills & CompetenciesExcellent written and verbal communication skills.Strong organizational and multitasking abilities.Professional, friendly demeanor with exceptional customer service skills.Proficient in Google Workspace (Docs, Sheets, Gmail) and/or Microsoft Office Suite.Ability to prioritize and manage competing tasks independently.Detail-oriented, reliable, and adaptable.Qualifications & ExperiencePrevious experience in office administration or front-of-house coordination (13 years preferred).Experience within a corporate or technology environment is an advantage.Basic knowledge of financial administration processes is desirable.Must be available for onsite work Monday to Friday, 10:00 a.m. 2:00 p.m.Job Type: Part-Time, Hourly. 100% Onsite Work Environment. MUST BE LOCAL TO DALLAS-FORT WORTH METRO. The base pay range for this position is $18-19/hour. MonFri, 10 AM2 PM, with some flexibility and some weekends as needed and potential for extra hours around in-office events.POR is an Equal Employment Opportunity employer and does not discriminate in hiring or employment practices. All qualified applicants will receive consideration without regard to race, color, sex, religion, national origin, citizenship, military service, veteran status, disability, genetic information, age, and any other characteristic protected by federal, state, or local laws. POR is committed to providing equal opportunity for all and reasonable arrangements for individuals with disabilities in employment. To request any special arrangements, please contact Human Resources.