Entry Level

4 days ago


Marysville, United States Spectraforce Technologies Full time
Title: Document Control Support Entry Level
Location: Marysville, OH 43040
Duration: 4 months
Shift- Monday - Friday. (6:00am to 2:30pm (EST))

Responsibilities:
  • Run report for delivery schedule
  • Efficient and accurate delivery/pickup of documents
  • Update inventory status
  • Communicate any issues with deliveries (delivery location changes)
  • Support physical inventory activities (File bridge end user support)
  • Perform complex database queries to track records and meet internal customer needs
  • Support preparation of documents to send for imaging
  • Support daily quality checks for imaging
  • Support disposal process of records eligible for destruction
  • Provide feedback if work instructions / procedures need to be updated
  • Assist with document retention schedules
  • Periodic review of OH Records Reps
  • Ensures Departments are following the Company Policy on Document Retention.
  • Monitor and coordinate delivery and pick-up of records with current vendors
  • Must be able to manage their own project load, multitask & prioritize accordingly
  • Must be able to communicate with clients to meet their needs
  • Perform additional duties as assigned by supervisor
  • Maintain Confidentiality of Client documents

Qualifications:
  • High school diploma or comparable work experience
  • 3+ years in a professional office environment
  • Analytical skills and ability to use O365 for data analysis and research
  • Ability to meet deadlines and understand time issues
  • Ability to prioritize and work with co-workers, supervisors and customers
  • Ability to resolve customer issues and take responsibility for work performed
  • Knowledge of records software systems, scanners, filing, storage & disposal procedures
  • Expert proficiency in computer skills esp. when using records tracking system or quick retrieval, filing & storage of files
  • Excellent customer service skills, professional attitude and appearance a must
  • Good communication skills (written, read and verbal)
  • Problem solving skills to recognize and solve daily, non-routine problems and continually improve processes
  • Organization skills to maintain a smooth flow of work and be able to respond promptly to customers
  • Valid Driver‘s License
  • Clean driving record without serious infractions

Physical Demands:
  • Physical activity required including bending, reaching, lifting, and prolonged periods standing
  • May lift and/or move up to 50 pounds
  • Making daily package deliveries


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