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IP Legal Administrative Assistant

2 months ago

Austin, United States Burnett Specialists Staffing | Recruiting Full time

Prestigious global law firm is seeking an IP Legal Administrative Assistant. The firm ranks among the top 10 in the nation in patent, trademark and copyright litigation.


Primary Responsibilities

  • Provide legal secretarial support to attorneys and patent agents in the Intellectual Property Practice Section.
  • Responsibilities including creating shells for Office Action responses, preparation and electronic filing of responses, and assisting with other submissions and documents as required by the USPTO.
  • Review timekeeper docket reports and maintain docket notes to keep IP timekeepers abreast of upcoming deadlines and their respective status.
  • Report communications from the USPTO to attorneys and clients and ensure prompt responses to inquiries.
  • Research, generate, and update case status reports and IP schedules for clients, attorneys, and other IP timekeepers.
  • Access and research a variety of patent databases.
  • Open new matters, review and edit client bills, screen calls and emails, process expense reports, submit check requests, process invoices, handle travel arrangements, and maintain electronic files.
  • Assist with secretarial coverage when IP legal secretaries are unexpectedly out or on vacation.


Qualification

  • 5+ years of legal secretarial experience in patent prosecution required and in-depth knowledge of USPTO rules and regulations.
  • Maintain a thorough knowledge and understanding of U.S. Patent and Trademark Office rules and regulations and the filing procedures for all aspects of U.S. patent prosecution and international prosecution.
  • Tech savvy with advanced-level MS Office Suite and Adobe Acrobat skills required.
  • Bachelor's degree preferred.