Senior Facilities Manager

2 weeks ago

Melville, United States Professional Physical Therapy Full time

Professional Physical Therapy, a leading provider of physical, occupational, and hand therapy in the Northeast, is currently seeking a highly skilled and experienced Facilities leader to join our team. As a Sr. Manager of Facilities, you will be responsible for overseeing the maintenance and operations of our ~200 clinic facilities located throughout the Northeast. Clinical appearance is critical to providing a best-in-class patient experience, and the Facilities team is essential to making this happen.

In this role, you will lead a team of facilities technicians and support staff, and work closely with external vendors, contractors, and landlords to ensure that our clinics are maintained in optimal condition. The Sr. Manager of Facilities will develop and implement all maintenance programs and schedules, oversee repairs and renovations, ensure timely and quality execution, and manage budgets and expenditures related to facility maintenance.

We are looking for a detail-oriented individual with excellent leadership and organizational skills. The ideal candidate will have a strong background in facilities management, experience with supporting multi-site operations, and hold a thorough understanding of building maintenance practices and regulations.


Essential Functions:

  • Manage a staff of employees, facility technicians and third-party contractors.
  • Oversee operations, including: mechanical, electrical, plumbing, critical systems maintenance, space planning, move management, furniture, housekeeping, and energy and sustainability management.
  • Oversee workflow and partner with Regional Vice Presidents establish priorities within the company’s regions of operations.
  • Oversee work order ticketing system and preventative maintenance programs.
  • Prepare monthly reports, quarterly reports, annual budgets, and other reports as required.
  • Manage actual costs against budget and prepare variance analysis monthly.
  • Manage existing contracts, preparation of RFPs and final contract documents for execution.
  • Maintain and foster good vendor relations with third party contractors relative to mechanical, electrical, and plumbing systems, general housekeeping, and other property infrastructure.
  • Partner with Compliance team to conduct regular inspections and audits of properties.
  • Respond to emergencies and perform tasks required for protection of property and well-being of patients and employees.
  • Work with construction team on projects to ensure design will meet operational needs.


Qualifications:

  • Bachelor's degree in facilities management, engineering, or a related field.
  • Minimum of 5-7 years of experience in facilities management.
  • Strong knowledge of building maintenance practices and regulations.
  • Proven track record of success and goal achievement
  • Experience overseeing and managing a team of facilities technicians.
  • Proven ability to develop and implement maintenance programs and schedules.
  • Excellent leadership and organizational skills.
  • Ability to manage budgets and expenditures related to facility maintenance.
  • Strong communication and interpersonal skills. Team-first mentality with a ‘can-do’ attitude is essential.
  • Proficiency in using facility management software.
  • Adherence to all applicable local, state, and federal laws and regulations.


Working Conditions:


  • Sr. Manager of Facilities uses a high level of mental effort or analytical ability in order to gather and interpret complex information; find solutions to difficult human, technical or administrative problems.
  • Facilities Manager will have contact with others inside and outside of the Company 50% to 75% of the time. Matters of importance are discussed and decisions are made. The overall success of the department is likely to be influenced as result of these contacts.
  • Facilities Manager has frequent communication with clinical staff, insurance carriers/brokers, field staff and Company Management.
  • are received in the form of results expected, with considerable freedom to decide priorities. Errors (i.e., delays, incorrect shipments received) result in significant region-wide impact or moderate company-wide in terms of cost, time or public and/or employee goodwill.
  • Facilities Manager performs under good working conditions. He or she would be exposed to adverse or hazardous working 5% or less of total work time.
  • Facilities Manager will be required to use close vision and the ability to adjust focus.
  • be able to travel frequently (approximately 25%-40% of the time) to different work locations as job duties require; must have a valid driver’s license.

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