Administrative Associate Sr

Administrative Associate SrThe Senior Administrative Associate serves as the lead administrative professional and office coordinator for Housing & Residence Life (HRL). Reporting to the Executive Director, this position also provides high-level administrative support to the Director of Residence Life and the Associate Director of Business & Strategic Initiatives, including support to their respective functional areas. This role manages a wide range of administrative, communication, and project coordination activities. The incumbent will handle sensitive, complex, and confidential information requiring discretion, sound judgment, and professionalism. Success in this position requires strong problem-solving skills, adaptability, and the ability to manage multiple priorities in a collaborative, fast-paced environment. The Senior Administrative Associate also oversees daily office operations, including hiring, training, and supervising student employees who provide reception and general administrative support. This position operates in a dynamic office setting requiring frequent interaction with students, staff, and campus partners. Occasional evening or weekend work may be required for events or special projects.About Housing & Residence Life: Housing & Residence Life at the University of Kansas is home to more than 5,500 students across residence halls, apartments, and cooperative (scholarship) houses. The department is dedicated to fostering supportive on-campus living experience that promotes student growth and success.Work Schedule: Monday - Friday 8am to 5pm (plus on call)FLSA Status: NonexemptConditions of Employment: Contingent on FundingContact Information to Applicants: Sarah Waters sarah.waters@ku.eduRequired Qualifications:High school diploma or GED equivalent and four (4) years of office experience, or four (4) years of post-secondary education.At least two (2) years of experience performing general administrative support duties in an office setting, including:Managing in-person, email, and telephone communicationsUsing computer systems for office operationsProficiency with Microsoft Outlook, PowerPoint, and ExcelExcellent written communication skills, as demonstrated in application materials.Demonstrated experience with handling and resolving problems, using independent judgment, and gaining necessary knowledge to apply to resolution of problems as evidenced by application materials.Demonstrated experience handling sensitive or confidential materials with discretion.Employee Class: U-Unclassified Professional StaffAdvertised Salary Range: 50,000FTE: 1.0Preferred Qualifications:Bachelor's degree.Experience providing administrative support within a university or higher education environment.Additional Candidate Instruction:In addition to the online application, the following documents are required to be considered for this position: + Cover letter describing how you meet the required and preferred qualifications. + Resume + List of three (3) professional referencesOnly complete applications will be considered. Application review begins Nov 21, 2025. and will continue until a qualified pool of applicants are identified.Job Family: Administrative Support-KULWork Location Assignment: On-SiteThe University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.