Administrative Assistant

4 hours ago

Teterboro, United States Fly Alliance Full time
Company Description:

Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and maintenance. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has close to 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape.

Role Objective:

This administrative position is responsible for supporting efficient operations in aviation maintenance by managing the creation of work orders for all maintenance events. Key responsibilities include conducting technician hourly audits, handling invoicing and collections, procuring and negotiating parts, and managing core returns and tracking. Attention to detail and accuracy in these areas are essential for the role.

Essential Job Tasks:

Essential job task will include establishing work-orders, closing work-orders, auditing technician hours and confirming time is applied to the work-order correctly. One must be familiar with Corridor, CAMP, and Paylocity. Familiarity with regional service facilities and part procurement is a must. Training will be provided if needed.

Competencies:
  • Demonstrated excellent verbal and written communication skills;
  • Ability to communicate at all levels of an organization;
  • Excellent organizational and time management skills;
  • Excellent listening, negotiation and presentation skills;
  • Excellent verbal and written communications skills;
  • Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality;
  • Demonstrated ability to use computer programs such as the Microsoft Office Suite of products; and
  • Demonstrated ability to exercise good judgment in determining the most appropriate response or action in a variety of situations.

Direct Reports:

The individual will report to site Lead Maintenance Technician

Work Authorization:

Must be authorized to work in the United States of America

Work Environment:
  • Work is generally performed within an office environment with standard office equipment.

Physical Demands:
  • Must be able to remain in a stationary position 50% of the time;
  • The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.;
  • Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer;
  • Operate a telephone requiring oral and auditory capacity enabling interpersonal communication;
  • Some Physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently; and
  • Ability to move from department and buildings to interact with others.

Travel:

Occasional travel may be required when needed and some overnight travel may be required during high status events for oversight and communication.

Required Education/Experience:
  • High School Diploma or equivalent required
  • 1-3 years of experience in an administrative or clerical role
  • Proficiency with MS Office; strong communication and organizational skills; familiarity with standard office equipment.

Compensation/Benefits:
  • Medical including Health, Dental and Vision
  • Short-term and Long-term Disability Insurance
  • Paid Holidays
  • Paid Vacation
  • 401k - After 6 months of service
  • Profit share program
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