Executive Assistant

1 month ago

Long Beach, United States elemental mktg Full time

Why should you work here?


elemental mktg is committed to connecting bold, purpose-driven brands and sustainability thought leaders with a broader audience. We represent people and businesses that nourish our communities and value progress towards a more conscious way of working and living. 


Since 2019, we’ve served as a partner to changemakers who are at the forefront of issues related to environmental sustainability, responsible foodways, material circularity, thoughtful career development, health positive lifestyles, technology as an answer to climate change, and more.


We’re here to help these partners find a platform for their stories and support their efforts to generate meaningful change within their sectors. 


As a California Green Business Network company, elemental mktg is also committed to minimizing the impact of its operations on the environment and creating a high standard for excellence within our team.


Sustainability is the future of business. Our world is craving meaningful work, fulfilling careers and products or services with larger purpose. elemental mktg fulfills this promise while representing boundary-pushing businesses and thought leaders who are doing the same. 


Together, we share a vision for a future where business enriches its community, environment and the health and wellbeing of people and the planet.


Together, WE are architects of the future.


Heather Barbod

founder, elemental mktg


What’s the job?


Executive Assistant

This role will report directly to the founder. The ideal candidate is capable of managing a wide variety of job tasks, is proactive, solution-oriented, and capable of handling sensitive information with the highest levels of discretion. This person will anticipate the needs of the principal and take the initiative to solve problems thoughtfully and independently. Specific job duties may include, but are not limited to:


  • Managing, Organizing, Labeling, and Formatting Digital Files 
  • Create and maintain monthly or quarterly client recap reports, as needed
  • Create clips of media articles for clients
  • Contact database maintenance and outreach
  • Logistics and coordination of meetings/interviews
  • Email and task management with founder
  • Research (Preparing founder for meetings, researching awards/certifications)
  • Fact checking published articles about clients
  • Coordinate travel logistics, when needed
  • Managing subscriptions and memberships, negotiating rates and contracts, researching and recommending options
  • Acting as the liaison for conversations with third parties, ongoing


Requirements 

  • Bachelor's Degree
  • Excellent organizational, problem solving, and project management skills 
  • Self-motivated team player who acts with agency and anticipates needs 
  • Polished interpersonal and communication skills (written and verbal) with the ability to streamline communications and manage sensitive information with discretion
  • Attention to efficiency, detail, and accuracy
  • High level of self awareness, integrity, timeliness, and professionalism
  • Ability to learn quickly, adapt to new procedures and provide feedback effectively 
  • Flexibility with work hours, as needed
  • Provides own technology and other supplies to complete job duties while working remotely (computer, phone, internet, office supplies)
  • Proficient in programs including: Google Suite, Slack, Dropbox, MuckRack, Adobe, Canva



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