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Corporate Events Planner
3 months ago
The Corporate Events Coordinator will assist the Corporate Events Planner in organizing, developing, and executing a variety of employee events throughout the year. Ideal candidates should demonstrate a strong work ethic, keen attention to detail, creativity, exceptional organizational skills, and the ability to handle multiple events simultaneously while adhering to time and budget constraints.
Responsibilities:
- Assist in planning and executing multiple corporate events annually, including the GM convention, charity golf tournament and auction, President’s Gold Club event, corporate advance screenings, quarterly Town Halls, Halloween trunk-or-treat, and holiday parties.
- Generate innovative ideas for new event opportunities that align with the company's vision and goals.
- Research venues, vendors, entertainment, and other resources as needed.
- Assist in managing event-related tasks such as creating timelines, budgets, agendas, checklists, and reports.
- Process and track invoices, contracts, and payments related to events, ensuring compliance with company policies.
- Provide on-site support and coordination before, during, and after events, interacting professionally with guests, staff, and vendor partners.
- Build positive relationships across the organization, working effectively with various internal and external partners.
- Demonstrate a positive attitude, enthusiasm, and initiative in delivering high-quality events that meet or exceed expectations.
- Organize and manage internal volunteer groups for events, clearly communicating expectations and delegating responsibilities.
- Proactively manage arising issues and troubleshoot problems during events.
- Conduct pre- and post-event evaluations, reporting on outcomes.
Requirements:
- A Bachelor's in event management, marketing, public relations, or communications is a plus.
- Experience with event management registration platforms such as OneCause, Eventbrite, etc.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
- Willingness to work onsite as required.
- Demonstrated experience in coordinating live events with several dozen to hundreds of participants.
- Exceptional organizational skills, supporting all aspects of event planning and execution.
- Strong communication and customer service skills, with the ability to build strong relationships with internal and external stakeholders.
- Ability to problem-solve, track down information when needed, and navigate ambiguity.
- Positive attitude and work ethic, capable of managing multiple details and deadlines while fostering engagement across the organization.
- Ability to coordinate, delegate to, and manage diverse groups of organizational volunteers.
- Capability to function effectively and independently in a fast-paced environment with multiple and diverse responsibilities.
- Enthusiasm and passion for working with people.
