Administrative Assistant

4 days ago

Jensen Beach, United States ICBD Holdings LLC Full time
Description

Administrative Assistant - ABA Centers of Florida

Jensen Beach, FL

**$5,000 bonus for referring BCBAs to work in MA, NH, FL, TN, PA, NJ, DE, GA, TX, VA, RI**

About ABA Centers of Florida

The premier autism therapy provider in the Sunshine State, ABA Centers of Florida delivers Applied Behavior Analysis therapy in a variety of locations and environments. Whether it's at one of our state-of-the-art clinics (outfitted with more ways to have fun than any playground) or in our clients' homes, our certified professionals are focused on the future for families. We also offer autism evaluation and diagnosis services. We serve clients from Orlando through South Florida, and we're adding new areas soon. ABA Centers of Florida is determined to change how ABA therapy is delivered.

ABA Centers of Florida is a great place to work Don't take our word for it, though. We're listed in Inc. magazine's Best in Business list for "Health Services," honoring companies that have made an extraordinary impact in their fields and on society.

Growth Opportunity-Entry-Level Healthcare Administration

If you're looking for a way to begin a career in healthcare with endless growth potential in a fast-moving organization that helps kids, we're the company you're looking for Our Administrative Assistant is responsible for client reception, entering schedules, general office support, and clerical functions.

What You'll Do
  • Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions
  • Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services
  • Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests
  • Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
  • Warmly greet visitors to our facility
  • Answer and direct phone calls promptly and field sales calls
  • Maintain office efficiency by arranging necessary repairs
  • Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail
  • Schedule and track meetings and appointments
  • Assist the Director of Operations with staff schedules
  • Handle necessary errands for the clinic as needed

Requirements

Education/Experience and Other Requirements
  • High-school diploma
  • 2-5 years of experience in administrative office functions preferred
  • Willingness to submit to drug and background screenings
  • Valid driver's license, reliable form of transportation, and proof of auto insurance

Expertise Needed
  • Ability to communicate effectively both orally and in writing
  • Proficient with technology
  • Strong people and communication skills
  • Ability to communicate with various departments
  • Strong time management and multi-tasking ability
  • Proficient in Microsoft Office with an aptitude for learning new software systems
  • Solid interpersonal skills
  • Comfortable handling confidential information
  • Ability to adapt to changing situations in a calm and professional manner
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