Legal Secretary

2 weeks ago

St Louis, United States Adams & Martin Group Full time

The Legal Secretary coordinates and performs high level tasks to support multiple attorneys' practices. Must be proficient in Microsoft Office/Word/Excel. Requires excellent time management, communication and organizational skills. Requires litigation experience and extensive knowledge of state and federal judicial electronic filing systems, and agency procedures in labor and employment law preferred. This position follows a hybrid work schedule working remotely and in-office 2-3 days per week.

RESPONSIBILITIES:

  • Responsible for coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
  • Responsible for accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
  • Responsible for communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
  • Responsible for verifying court and other deadlines and alerting attorneys.
  • Responsible for creating and updating litigation matters in Virtual Binder.
  • Responsible for accurate and timely creation of Tables of Contents ("TOCs") and Tables of Authorities ("TOAs").
  • Responsible for coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
  • Responsible for e-filing documents with courts and agencies in accordance with applicable rules.
  • Responsible for timely and properly filing in NetDocuments.
  • Responsible for accurately creating and submitting New Client Matters ("NCM") within firm standards.
  • Responsible for coordinating transcription of audio recordings.
  • Responsible for coordinating the printing and assembling of documents with office services personnel.
  • Responsible for maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
  • Responsible for timely submission of daily task log identifying projects and assignments.
  • May be responsible for reviewing and revising client pre-bills.
  • Accountable for providing overall administrative, facilities and general office support, including conference room reservations, set up and coordinator of catering requests.
  • Serves as liaison with building maintenance for issues including office temperature, lightbulbs, and other daily maintenance issues.
  • Responsible for order and keeping inventory of all office supplies.
  • Responsible for setting up, maintaining, and organizing mail room's systems.
  • Responsible for participation in various records management activities to ensure all physical and electronic files are maintained pursuant to Firm policies.
  • Assist Office Administrator in all aspects of project implementation including the Firm's technology initiatives as needed.

QUALIFICATIONS:

  • Minimum 2 years of legal administrative experience required.
  • Experience in labor and employment law preferred.
  • Highly organized with ability to support multiple attorneys' practices and coordinate multiple tasks and requests effectively.
  • Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
  • Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
  • Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
  • Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
  • Possesses extensive knowledge of court rules and ECF procedures.
  • Demonstrates proficiency in using MS Office, Outlook and Adobe.
  • Experience with document management systems (i.e., NetDocuments).
  • Demonstrates expertise in Forte to create compliant legal documents and correspondence.
  • Demonstrates knowledge of legal terminology.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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