Assistant Property Manager

Assistant Property ManagerThe assistant property manager provides management, direction, and leadership, along with the Property Manager, to ensure the property is maintained and operated in accordance with KWPM objectives. The position is responsible for the various tasks involved in the overall operation of the property, including managing and developing team members.Duties and Essential Functions include:Schedules and organizes complex activities such as meetings, conferences, and department activities for all members of the department.Organizes and prioritizes a large volume of information and calls.Acts as a liaison with other departments and outside agencies, including District Managers, Vice-Presidents, Board members, and Chief Engineers.Handles confidential and non-routine information and explains policies when necessary.Coordinates division of workload with the administrative assistant of the property.Maintains, updates, types, and coordinates account information in a computer database.Coordinates and tracks important dates and meetings, such as annual and budget meetings.Ensures that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hour business window.Ensures that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.Assists with producing minutes for Board Meetings.Assists with preparation of the Board Agendas and Board Packet.Is responsible for coding and entering all invoices for the community.Works closely with Committees and each Committee Chairperson.Assists with gathering quotes and proposals for projects for the community.Manages the daily office staff and/or other team members on-site.Handles supply ordering for Maintenance, Housekeeping, and the Office.Assists in posting all agendas to proper physical locations and to the website.Ensures that Lynk and KWIC information is kept up to date.Ensures that Vendor Packets are processed for all vendors.Monitors vendor license and insurance expirations.Reserves and coordinates conference room events.Supervisory Responsibility includes:Supervising team members and/or departments at the property.Problem Solving/Analysis.Leadership.Teamwork Orientation.Customer/Client Focus.Time Management.Communication Proficiency.Technical Capacity.Work Environment.This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.Physical Demands include:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.Position Type:This position is exempt (salaried) and full-time. Days and hours of work will be determined based on the business needs of the property. Occasional evening and weekend work may be required as job duties demand.Travel:Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site.Required Experience and Education:Prior experience in a related position; a minimum of 3-year experience.High School diploma required; college degree preferred.Working knowledge of computer and associated programs; MS Office Suite.Ability to multi-task, set, and manage priorities.Excellent communication and listening skills in order to interact with a diverse and multi-culture population.Keyboarding ability with accuracy at 45-50 words per minute.Must function in a team-organized environment.Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.