Director of Registration and Records

2 weeks ago

South Holland, United States South Suburban College Full time
Salary: $80,000.00 Annually

Location : 15800 S. State Street, South Holland

Job Type: Administrator

Job Number: 00247

Department: Enrollment & Retention Services

Opening Date: 11/08/2024

Description

The Director of Registration and Records, reporting to the Executive Director of Enrollment Management, is responsible for planning, organizing, and managing the College's registration and records processes. This role includes interpreting and applying federal and state guidelines, supporting the college's degree audit process, ensuring transcript accuracy, and processing them in compliance with state and federal regulations. The Director also assists with submitting mandatory state and federal reports, including those for the National Student Clearinghouse and National Student Loan Data System. Additionally, the Director provides leadership for a student-centered registration experience, including SSC Circle, while overseeing Registration and Records, and the College-wide annual commencement. This role also serves as a liaison for special high school programs.
Examples of Duties

  • Responsible for maintaining all student records, including compliance with federal and state regulations and local policies, and recommending revisions as appropriate. Develops and implements processes that support the Registration/Records.; consults with and advises College/district administration and faculty regarding state regulations and policies including records access policy and procedures, etc. while ensuring alignment with College mission, values, and goals.
  • Manage the daily operations and provides oversight to student records management functions including maintenance of student records in the student information system.
  • Accountable for ensuring the office runs smoothly and staff continues to provide superior customer service in responding to enrollment and registration inquiries, issuing student transcripts, class reinstatements and processing of military, foreign, etc. credits.
  • Monitors the office's email address, assigning received inquiries to staff for research and processing, and ensuring a solutions-based approach in resolving and responding to inquiries.
  • Troubleshoots problems and addresses and resolves student record disputes; approves changes to student records as needed.
  • Manages transfer credit evaluation processes, working with staff, advisors, and faculty to ensure courses from other institutions are accurately and consistently articulated onto student records.
  • Reviews all transfer credit and credit evaluation reports prepared by staff for accuracy, completeness, and determination of equivalences.
  • Assists in responding to and resolving transcript evaluation appeals.
  • Collaborates with faculty and Academic Services to ensure final grade submission.
  • Participates in degree conferral process, identifying students eligible for degree conferral and completing degree audit and academic review for awarding of degree.
  • Collects, analyzes and assists with the preparation of state and other reports as require including but not limited to the Clearinghouse and National Student Loan Data System reports.
  • Participate in registration/records policy-making and shared governance committees of the College.
  • Plans commencement activities including maintenance of graduation files, preparation of graduation list, degree mailings, and coordination of commencement ceremonies logistics. Assist with the college's degree audit process.
  • Updates students on new and changing registration, records ands and procedures in a timely manner using multiple methods.
  • Maintains accurate state and federal statistical reports including student permanent records, faculty grades and attendance records, registration and enrollment statistics and other records as assigned; assists with internal and external audits.
  • Reviews the College catalog and academic calendar dates and makes necessary revisions; develops and updates publications in assigned areas. Prepares, monitors, and manages the annual budget for assigned departments. Supervises the implementation of established procedures for major activities of Registration & Records, SSC Circle, commencement and other designated areas in the absence of the Executive Director of Enrollment Management.
  • Performs other duties as assigned by the Executive Director of Enrollment Management.

Typical Qualifications

  • Bachelor's Degree from an accredited college or university
  • Five years of work experience in student services within a college setting, preferably in enrollment related services and operations; admissions; registration or records.
  • Knowledge and understanding of student information system (Colleague) to maintain student records.
  • Excellent organizational and administrative skills.
  • Strong analytical and problem-solving skills.
  • Ability to work within a culturally diverse environment.
  • Ability to exercise tact and diplomacy in handling sensitive situations.
  • Excellent interpersonal and communication skills.
  • Ability to work independently and within a team, to work efficiently and meet deadlines in a fast -paced, multi-task environment with minimal supervision.
  • Strong ability to exercise reasonable judgement and maintain confidentiality.

Supplemental Information

PREFERRED QUALIFICATIONS:
  • Master's Degree.
  • Supervisory experience in student affairs/student services or related field.
STATUSSALARY//BENEFITS: This is a full-time Administrator position for 40 hours per week. Board approval is required. The salary comes with the following employee benefits: $14,556 Annual Flexible Health Benefit: • 15 Vacation, 12 Medical and 3 Personal Days Earned within First Year of Employment • 16 Holidays, 5 Winter break days, 4-Day Summer Workweek.Learn More

  • Director of Registration and Records

    3 weeks ago

    South Holland, United States South Suburban College, IL Full time

    The Director of Registration and Records, reporting to the Executive Director of Enrollment Management, is responsible for planning, organizing, and managing the College's registration and records processes. This role includes interpreting and applying federal and state guidelines, supporting the college's degree audit process, ensuring transcript accuracy,...

  • Director of Registration and Records

    3 weeks ago

    South Holland, United States South Suburban College Full time

    Salary: $80,000.00 AnnuallyLocation : 15800 S. State Street, South HollandJob Type: AdministratorJob Number: 00247Department: Enrollment & Retention ServicesOpening Date: 11/08/2024Description The Director of Registration and Records, reporting to the Executive Director of Enrollment Management, is responsible for planning, organizing, and managing the...

  • Registration and Records Administrator

    3 weeks ago

    South Holland, Illinois, United States South Suburban College, IL Full time

    About the Job:The Student Records Director will oversee the planning, organization, and management of the College's registration and records processes. This role includes interpreting and applying federal and state guidelines, supporting the college's degree audit process, ensuring transcript accuracy, and processing them in compliance with state and federal...

  • Student Records Manager and Registrar

    3 weeks ago

    South Holland, Illinois, United States South Suburban College, IL Full time

    Job Summary: The South Suburban College, IL is seeking a highly skilled Student Records Manager and Registrar to oversee the daily operations of Registration and Records. This key position plays a vital role in ensuring the accuracy and integrity of student records, while providing exceptional customer service to students, faculty, and staff.About Us: South...

  • Administrative Assistant II

    3 weeks ago

    South Holland, United States South Suburban College, IL Full time

    The Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the supervision of a high-ranking official of the College, whose activities, responsibilities, and authority play a major role in determining the goals objectives and course of the College. * Works under the...

  • Waterfront Program Director

    3 weeks ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    Empowering Girls to Thrive in the Great OutdoorsAbout the RoleWe are seeking a highly motivated and experienced Waterfront Program Director to join our team at Girl Scouts of Western New York Inc. This is an exciting opportunity for a leader who shares our passion for creating unforgettable experiences for girls.The Waterfront Program Director will be...

  • Administrative Assistant II

    2 weeks ago

    South Holland, United States South Suburban College Full time

    Salary: $44,281.00 AnnuallyLocation : 15800 S. State Street, South HollandJob Type: Full-time Support StaffJob Number: 00245Department: Enrollment & Retention ServicesOpening Date: 10/29/2024DescriptionThe Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the...

  • Administrative Assistant II

    3 weeks ago

    South Holland, United States South Suburban College Full time

    Salary: $44,281.00 AnnuallyLocation : 15800 S. State Street, South HollandJob Type: Full-time Support StaffJob Number: 00245Department: Enrollment & Retention ServicesOpening Date: 10/29/2024DescriptionThe Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the...

  • Program Director

    1 week ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    Empowering Girls through Exceptional LeadershipWe are seeking a highly motivated and experienced Program Director to join our team at Girl Scouts of Western New York Inc. As a key member of our leadership team, you will be responsible for developing and implementing well-rounded programs and activities that foster the growth and development of campers and...

  • Hotel Registration Specialist

    7 days ago

    South San Francisco, California, United States Hilton Hotels Corporation Full time

    The Hotel Registration Specialist is a vital member of our front desk team at Hilton Hotels. In this role, you'll be responsible for managing the registration process, ensuring a smooth and efficient check-in experience for our guests. Key responsibilities include:Processing guest registrations and maintaining accurate records.Assisting with check-out...

  • Hotel Registration Coordinator

    7 days ago

    South San Francisco, California, United States Hilton Hotels Corporation Full time

    Hilton Hotels Corporation is currently seeking a Hotel Registration Coordinator to join our front desk team. As a Hotel Registration Coordinator, you will be responsible for coordinating guest registrations, resolving issues, and promoting hotel services and facilities.Key Responsibilities:Coordinate guest registrations and check-outsResolve guest complaints...

  • Program Director

    1 week ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    Empower Girls' Lives with Girl Scouts of Western New York IncWe are seeking a skilled Program Director - Overnight Camp Assistant to join our team at Girl Scouts of Western New York Inc. As a vital member of our summer resident camp program, you will assist the Camp Director in ensuring the delivery of high-quality programs and activities that foster girls'...

  • Waterfront Director Assistant

    3 weeks ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    About the PositionWe are seeking an experienced and dedicated Waterfront Director Assistant to join our team at Girl Scouts of Western New York Inc.This is a seasonal position that requires working in an outdoor setting, leading water activities, and ensuring the safety of campers. The successful candidate will have excellent communication and leadership...

  • Director of Employee Experience

    7 days ago

    Holland, Michigan, United States Hospice of Holland Inc Full time

    Job DescriptionWe are seeking an experienced Human Resources Manager to join our team at Hospice of Holland Inc. As a key member of our HR department, you will be responsible for overseeing various HR functions, ensuring alignment with organizational goals and compliance with State and Federal laws and regulations.The ideal candidate will have a strong...

  • Equestrian Program Assistant Director

    3 weeks ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    About the PositionWe are seeking a highly skilled and experienced Equestrian Program Assistant Director to join our team at Girl Scouts of Western New York Inc. The successful candidate will have a strong background in horseback riding, English and Western styles, with excellent communication and leadership skills.Job Summary:This is a seasonal position...

  • Theater Director for Overnight Camp

    3 weeks ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    Empower Girls to Develop Their Potential as a Theater Director at Girl Scouts of Western New York Inc.About the RoleWe are seeking a dedicated and enthusiastic Theater Director to join our team at Girl Scouts of Western New York Inc. This is an exciting opportunity to work with girls and help them develop their skills and confidence through theater...

  • Patient Registration Specialist

    4 months ago

    Holland, United States Intercare Health Network Full time

    Job Type Full-timeDescriptionInternally known as a Front Office Specialist - this position is equivalent to the following positions:Patient Access SpecialistMedical ReceptionistHealthcare Administrative AssistantClinic Front Desk CoordinatorPatient Services RepresentativeMedical Office CoordinatorPatient Intake CoordinatorFront Desk Medical...

  • Camp Activity Director

    3 weeks ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    **Overview of Girl Scouts of Western New York Inc**GIRL SCOUTS OF WESTERN NEW YORK INC IS COMMITTED TO PROVIDING EXCITING AND INSPIRING PROGRAMS FOR GIRLS AND YOUNG WOMEN IN THE REGION.We are currently seeking a qualified and enthusiastic Camp Activity Director to join our team for the summer season. As a key member of our staff, you will be responsible for...

  • Membership and Development Director

    4 weeks ago

    Holland, United States Holland Aquatic Center Full time

    Holland Aquatic Center (HAC) is seeking relationship and community focused individual to serve a the Membership and Development Director. This new organizational role will work directly with the Senior Level Management team and Executive Director to focus on membership growth and revenue growth strategies. Salary will be commensurate with experience, skills...

  • Program Director

    1 week ago

    Holland, New York, United States Girl Scouts of Western New York Inc Full time

    Overview:">Girl Scouts of Western New York Inc seeks a highly motivated and experienced Program Director to join our team. As a key member of our residential camp program, you will be responsible for designing and implementing engaging programs for campers and staff.About Us:">We are a dynamic organization committed to empowering girls to develop the skills...