Operations Assistant

3 weeks ago

united states united states us Kintetsu World Express Full time

PURPOSE OF JOB:

Expedite and route movement of incoming and outgoing cargo and freight shipments to airline, trucking terminals, and shipping documents. Making flight bookings in advance to reserve space with carriers. Communicate and receive orders from customers and arrange pickup of freight and cargo for delivery to loading platform, coordinating with warehouse agent. Prepare and examine bills of lading to determine shipping charges and tariffs. Double checking export documents match details entered in Unfied Freight System (UFS) prior to printing export documents.To process export shipments accurately and timely, in compliance with U.S. export regulations and customer expectations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.Enter shipment data into computer system in order to generate required documents and labels, apply rates and charges, arrange export clearance through U.S. Customs, and track shipments with carriers from origin to destination. Daily

2. Arrange pick-up of shipments from customer or vendor to Kintetsu World Express, (U.S.A.), Inc (KWE) MSP location. Arrange transfer of shipments from KWE to carrier. Daily

3. Arrange flights with airlines for customer shipments, provide flight information and shipment details to customers. Daily

4. Print documents for shipments, then assemble and distribute as required for export. Print and apply cargo labels to shipments. Daily

5. Close Master Air Waybill (MAWB) and check the entry data of MAWB and House Air Waybill (HAWB) for correction, if needed please revise.

6. Issue and close pouch MAWB's for shipments being tendered to airlines. As needed

7. Assist in visually inspecting freight, ensuring it has the necessary stickers to ship out correctly, double checking together with warehouse agent, As needed

8. Create invoices for customer shipments, third party, and freehouse billings. Submitting invoices to shippers for all Prepaid shipments. Daily

9. Provide service and support to customers and overseas offices regarding status, transit, or irregularities of shipments. Flight delays notified to both shipper and our overseas office advising to notify Consignee of irregularities, Daily

10. Maintaining and updating customer templates, pre-alert distribution lists, and new customer ID's As needed *training provided

11. Run reports for tracking milestones as required for Quality Management System (QMS). Weekly * Training provided

12. Creating and updating non-conformance reports to ensure that QMS standards are maintained. As needed *training provided

13. Assist in creating and updating operations and customer Standard Operating Procedures (SOP). As needed

14. Assist Supervisor or Manager on Request For Quote (RFQ) rate or service data preparation Yearly. (As needed)

EMPLOYMENT HOURS:

Check all that apply:

(X) Full-time

( ) Part-time

( ) Temporary

( ) Intern

( ) Other _____________

Does this job have special time requirements, such as odd hours or overtime? (X) Yes () No

If Yes, describe: Overtime hours may be required when business volume, customer requirements and/or time sensitive matters dictate.

BASIC QUALIFICATIONS & REQUIREMENTS:

List any required educational attainments (degrees, certificates, licenses, etc.): N/A

List any required skills (computer, machinery, typing, etc.): Computer skills, effective communication skills, adequate typing skills (30 – 40wpm), and familiarity with basic arithmetic (addition, subtraction, multiplication, division)

List any required special attributes: Ability to lift objects unassisted that weigh up to 50 lbs, attention to detail and multi-tasking.

List any required experience: Background in Shipping/Logistics

PREFERRED QUALIFICATIONS:

List any preferred educational attainments (degrees, certificates, licenses, etc.): Dangerous Goods (DG) Certification, Transportation Security Administration (TSA) and International Air Transport Association (IATA) knowledge/training.

List any preferred skills (computer, machinery, typing, etc.): N/A

List any preferred special attributes (ability to move/pick-up certain weight capacity, personality traits, certain aptitudes, etc.): N/A

List any preferred experience (of what type, for what duration, in what industry, etc.): Air Export Experience

  • Operations Analyst

    3 weeks ago

    united states, united states, us Paragon IT Professionals Full time

    Paragon IT Professionals is seeking a qualified Operations Analyst to work on a hybrid role at our client site in Des Moines, Iowa. (2nd shift)The Operations Analyst (Solutions Analyst) will assist informally leading the shift, ensuring the team is monitoring and supporting the infrastructure (network and mainframe) via software tools to meet business...

  • Operating Engineer

    3 weeks ago

    united states, united states, us Bridor North America Full time

    About the Company - Join Bridor USA at Our Vineland, NJ Plant At Bridor USA, we proudly craft high-quality, European-inspired baked goods for customers across North America. Our Vineland facility combines advanced technology with a commitment to excellence, providing a dynamic environment for skilled professionals.About the Role - Plant Operating...

  • Network Operations Manager

    3 weeks ago

    united states, united states, us The Judge Group Full time

    Our Client is currently seeking an Network Operations ManagerFull time Direct hireResponsibilities: Manage operational activities and provide oversight and direction for the operation and support of IT Network systems.Manage issues proactively, including timely resolution and the identification of remediation opportunities. Identify and resolve systemic...

  • Computer Operations Technician III

    3 weeks ago

    united states, united states, us Theoris Full time

    Title: Computer Operations Technician IIILocation: Fishers, IN (Onsite) third shift 2100 -0900 Saturday, Sunday, Monday and Every other WednesdayIndustry: Financial ServicesJob Description:Theoris Services is assisting our client in their search for a Computer Operator Technician III to add to their growing team located in Fishers, IN. Our client is seeking...

  • Operations Excellence Manager

    3 weeks ago

    united states, united states, us Synergy Flavors Full time

    The Operations Excellence Manager will represent Synergy Operations on the D365 Operations project team as well as future enhancements by providing functional expertise and leadership. The role will report to the VP IT. The position will be located in Wauconda, ILResponsibilities• Process Analysis & Improvement: Work closely with operations teams to...

  • Executive Assistant

    3 weeks ago

    united states, united states, us SyllogisTeks Full time

    The Financial Project Administrator provides services essential to the mission of the organization and the day to day operations. Provides executive level assistance to the Executive Vice President, CFO on various highly sensitive and confidential administrative functions including working with other Divisions.ResponsibilitiesProvides a high level of...

  • Administrative Assistant

    3 weeks ago

    united states, united states, us Red Oak Technologies Full time

    Red Oak Technologies is a leading provider of comprehensive resourcing solutions across a variety of industries and sectors including IT, Marketing, Finance, Business Operations, Manufacturing and Engineering. We specialize in quickly acquiring and efficiently matching top-tier professional talent with clients in immediate need of highly skilled contract,...

  • Pyrolysis Plant Operator

    3 weeks ago

    united states, united states, us Endeavour. Inspired Infrastructure. Full time

    Endeavour's Pact group has an exciting opportunity for a Pyrolysis Pilot Plant Operator. We are currently operating a small pilot plant to convert End of Life plastics to alternative fuels via pyrolysis in Rosamond, CA.We are seeking an experienced, skilled, and motivated Pyrolysis Plant Operator to join our team. The successful candidate will be responsible...

  • Executive Administrative Assistant

    3 weeks ago

    united states, united states, us Ultimate Staffing Full time

    We are seeking a professional and energetic Executive Assistant/Administrative Coordinator to manage front desk responsibilities, support staff with calendar management, meeting notes, etc. and provide broad administrative support for a client in Clayton, MO. The role requires multitasking, problem-solving, and exceptional interpersonal skills.Job Title:...

  • Director of Operations

    3 weeks ago

    united states, united states, us CK Control Temp, Inc. Full time

    C-K Control Temp, Inc. is seeking an experienced Operations Director to oversee our Service, Chiller, and Building Automation Services (BMS) reporting directly into the Vice President. Responsibilities:Collaborate with the project teams as well as Sales/Business Development to create a mutual understanding of the project strategy-based requirements of...

  • Executive Assistant

    3 weeks ago

    united states, united states, us City Personnel Full time

    Are you a highly organized and detail-oriented professional eager to make an impact? We are looking for an experienced Executive Assistant to provide top-tier support to executive leadership in a dynamic and fast-paced environment. In this role, you'll take charge of complex scheduling, contribute to high-level projects, and ensure smooth operations—all...

  • Operations Support

    3 weeks ago

    united states, united states, us Harris Teeter Full time

    Description Summary: This position will be responsible for assisting the Industrial Engineering team in studies, analysis, and reporting dealing with equipment, materials, and personnel to improve efficiency of store operations by performing the following duties.Essential Duties and Responsibilities include the following. Other duties may be assigned. •...

  • Cybersecurity Platform Operations Analyst

    3 weeks ago

    united states, united states, us Brooksource Full time

    Cybersecurity Platform Operations Analyst – PKI Location: Chicago, IL / Richardson, TX (Hybrid Role)Type: 6-12-month Contract-to-Hire Option AvailableAre you eager to start or grow your career in cybersecurity? Do you have a foundational understanding of encryption and PKI systems? A leading healthcare organization is seeking a motivated individual to join...

  • Network Operation/Infrastructure Manager

    3 weeks ago

    united states, united states, us Infosys Full time

    Job Description:Infosys is seeking Network Operation/Infrastructure Manager. This role will be managing multiple service teams and build synergies between services. Understand and maintain the organization's ratio between service revenue, resource planning and maintain the team. This role will be responsible to service budget and quality. Create, modify,...

  • Security Operations Engineer

    3 weeks ago

    united states, united states, us MDS (Micro-Data Systems) Full time

    *****NO C2C OR THIRD PARTY INQUIRIES*****SummaryAs a SIEM Engineer for Cortex XSIAM, you will be responsible for assisting with the log migration and detection strategy of our customers. You will work closely with the technical lead to ensure that all of the relevant log sources are onboarded and ingested into XSIAM in accordance with industry best practices...

  • Assistant General Manager

    3 weeks ago

    united states, united states, us Giorgio Armani Full time

    As a leader within Giorgio Armani Corporation, you will be part of a diverse leadership and sales team, who you will inspire and motivate each day. You will work with the General Manager to align the entire team on driving sales, providing an excellent client experience, building strong talent and ensure the store operates efficiently and effectively. Your...

  • Executive Assistant-Information Technology

    3 weeks ago

    united states, united states, us Sierra Executive Solutions Inc Full time

    Sierra Executive Solutions, Inc. (SES) is a 3rd party search firm recruiting for a client company's VIP Executive IT Help Desk Technician position. This role is a high-level Executive Assistant role with an emphasis on all things "IT" related. If you have directly supported an Executive leadership team, within IT, we want to speak with youThe right...

  • Quality Inspector

    3 weeks ago

    united states, united states, us Randstad USA Full time

    :Qualifications:A High School Diploma or equivalent is required. A two (2) year Technical Degree is preferred. A minimum 1-2 years of experience in a Quality control regulated industry is required, or the equivalent combination of education and experience. Must have knowledge and experience to operate the following inspection tools such as Calipers,...

  • Production Engineer

    3 weeks ago

    united states, united states, us IN DEMAND Recruitment & Consulting Inc. Full time

    IN DEMAND Recruitment & Consulting Inc. is currently looking to hire a CHEMICAL PRODUCTION ENGINEER for our Belle, WV client. Our global chemical client is searching for an experienced Chemical Production Engineer to oversee plant production and drives operational improvements. You will be assisting in the design, enhancement, and execution of plant...

  • Production Supervisor

    3 weeks ago

    united states, united states, us Spectrum Staffing ServicesHRStaffers Inc. Full time

    SUMMARYManage and follow-up on product and processes to ensure compliance with operating standards. Direct the work force on the proper procedures while maintaining GMP and corporate standards.RESPONSIBILITIESTo follow-up on implementation of company standards for products and processes during shift responsibilities Supervise the entire production operation,...