Event Producer

4 weeks ago

New York, United States HangarFour Creative Full time

EVENT PRODUCER, HangarFour


Who We Need

We’re here because we want someone awesome to join our crew: a seasoned Event Producer who will be responsible for managing and implementing events as well as multifaceted projects on behalf of the department for the company’s various clients. Projects may include consumer activations, product launches, press conferences, gala dinners, cocktail parties, corporate conferences, food and wine festivals, corporate events and hospitality as well as theatrical, performance and sporting based events of all kinds. The Event Producer should be an experienced project and event manager, with a keen eye for detail. He/she will be a proven leader with vast production experience and the ability to manage a team as well as time.

The candidate should have an extensive knowledge and be well versed in all aspects of event production including: venue sourcing, catering, permitting, A/V, lighting & sound requirements, production & graphic designers, interior design, staffing agencies, and vendor relations.


Who We Are

We are a creative agency called HangarFour within a big PR firm called DKC. But who we actually are is a scrappy, close-knit crew of multi-talented creatives who play a variety of roles. With us, the ability to step in and step up to make ideas happen is what makes us stand out to our clients and the industry. It is essential that you have that vision too.


DUTIES AND RESPONSIBILITIES:

  • Develop and manage all structure, timelines, complex budgets and overall projects organization in collaboration with the Executive Producer or others as assigned
  • Produce events from concept to completion – involving strategy, management and oversight of all details for each event
  • Collaborate closely with the Executive Producer and event designer(s) on ground plans, floor plans and renderings
  • Clearly communicate event project scope, schedules, deliverable dates, project status/action items and any other relevant information – both to the client as well as the internal event team
  • Attend project meetings and creative work sessions/brainstorms; facilitate as needed
  • Oversee all spending to ensure fiscal responsibility; organize and reconcile project expenses in a timely fashion in accordance with company policies
  • Prepare internal and external written briefings for clients and for team implementation
  • Clearly dictate needs and specificities to printers, production designers and installers and oversee the quality control, safety and effectiveness of installations, fabrications, load-ins and load outs
  • Serve as the internal contact for the client, presenter or venue and facilitate on-going communication
  • Manage client expectations, ensure delivery of the highest quality service, solicit and act on client feedback
  • Build and maintain effective client relationships, ensuring that all client’s needs are heard, understood and addressed in a timely manner and clearly articulated to the internal team
  • Interface with outside professionals hired for assigned projects included, but not limited to, event designers, production managers, technical directors, and printers
  • Determine personnel requirements, outline team responsibilities and work with any outside agencies to ensure brand representation is second-to-none
  • Work with business affairs department to complete all contracts, agreements and all clearances
  • Oversee all project logistical needs (e.g. travel and housing arrangements, contact lists, etc.)
  • Pro-actively debrief project elements when completed



DESIRED SKILLS AND EXPERIENCE:

  • 6+ years of event production/production management
  • Exceptional organizational and communication skills
  • Proven ability to multi-task and handle multiple projects
  • Excellent project management skills, including planning, scheduling and vendor negotiation
  • Knowledge of design, lighting, sound, video, photography and social media
  • Familiarity of venue building codes and standards and public space event permitting
  • Proficiency with Macs as well as Word, Excel, PowerPoint and Adobe Creative Suite
  • Willing to travel
  • Keen awareness of event industry activity
  • An eclectic sense of style and creativity
  • Ability to work long hours, weekends and holidays


Attitude Basics:

  • A player we can count on: Always organized so you can move fast with us and willing to put in the extra time and effort with the team on projects when needed
  • Someone who makes others’ lives easier: When something goes wrong, you can figure out a way to solve it with the team and get the job done
  • “Sit down, be humble” outlook: Fervid desire to learn and ability to receive feedback while maintaining a great attitude so we can ALL improve.

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