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Administrative Assistant

1 month ago

Greenwich, United States Texas Recruiting Group Full time
Administrative Assistant-Greenwich CT

Our client is a large investment firm with offices around the world. They are looking for an Administrative Assistant for the CFO in the Greenwich office.

RESPONSIBILITIES
• Maintenance and management of calendars utilizing Microsoft Outlook.
• Answer all phone calls in a professional manner, take messages or assist directly when appropriate.
• Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas, and any other required documents).
• General administrative support including creating, maintaining, and editing documents, spreadsheets, and presentations.
• Process expense reports in Concur ensuring compliance with the Travel & Expense Policy.
• Distribute daily mail to appropriate team members.
• Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk.
• Track team PTO and Sick days.
• Ad-hoc assignments as requested.

QUALIFICATIONS
• Minimum 3 years of senior level admin experience.
• Strong organizational skills and attention to detail are crucial.
• Proficiency in Word, PowerPoint, and Excel
• Excellent research, writing, and communication skills
• Excellent time management, organizational and interpersonal skills.
• Resourceful, well organized, highly dependable, efficient and detail oriented.
• Hands-on problem solver.
• Must be able to handle confidential information with the appropriate level of discretion.
• Ability to work in a team environment.
• Bachelor's Degree preferred.

Base salary -$70-$75K plus $5K bonusLearn More