Administrative Assistant 1

Administrative Assistant 1The Department of Natural Resources, Division of Forestry, is recruiting for an Administrative Assistant 1 in Fairbanks.What You Will Be Doing:The primary functions of this position are:Processing Emergency Firefighter hiring packets and payroll. Auditing the documents for the entire Northern Region prior to submitting them to the Payroll Office for processing.Assisting with travel coordination that pertains to training, including air and/or ground transportation and lodging as requested.Assisting with travel close-out by coding travel receipts and processing Trip Closure Forms through Shared Services.Provide administrative support such as typing, copying, faxing, scanning, document filing and distribution, auditing timesheets, small office procurement, and answering phones.Information system experience, such as state accounting - Integrated Resource Information System Financial (IRIS-FIN); financial - Alaska Data Enterprise Reporting (ALDER); payroll - Human Resources Management (IRIS-HRM), eIsuite, IROC, or similar systems elsewhere.Mission and Values/Culture:The Division of Forestry & Fire Protection fosters a mission-driven culture, with a responsibility for protecting Alaska's values, including life and property, from wildland fire. The Division of Forestry & Fire Protection works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska. The administrative section's position within the Fire Protection Program is integral to providing administrative support to Forestry & Fire Protection's workforce.The high-functioning administrative team you will join supports the "boots on the ground" who ensure the safety of people, property, and resources in Alaska and nationwide. In its multifaceted role, this position faces diverse challenges and offers the opportunity to contribute to the success of the DFFP mission.Our administrative section's values can be summed up as PRIDE Positive, Reliable, Inspiring, Dependable, and Efficient as we work hard to support Forestry & Fire Protection's mission.We are seeking an enthusiastic, dependable, and detail-oriented individual to join our administrative team.Benefits of Joining Our Team:The benefits of joining the DOF administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program. The administrative team is expanding, adding new staff, and is actively engaged in creating a new administrative structure that supports the division's new organization.The Working Environment You Can Expect:This position is located in Fairbanks, AK, at the Department of Natural Resources building at 3700 Airport Way, Fairbanks, AK 99709. The Northern Fire Protection program shares the building with multiple other divisions within the Department of Natural Resources.DOF encourages teamwork and camaraderie. This environment helps promote friendship and loyalty within the organization. These close-knit relationships motivate our employees in parallel and align them to work harder, cooperate and be supportive of one another. Our team is made up of individuals with diverse talents, communication skills, strengths, and abilities.We are looking for a candidate who possesses the following position-specific competencies.Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.Attention to Detail: Is thorough when performing work and conscientious about attending to detail.Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.Minimum Qualifications:Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) Special Note: Examples of advanced clerical experience include: -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations. -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).Additional Required Information:Please read the information below carefully. At the time of the interview, please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:Valid driver's licenseA list of two professional references with current contact information, with at least one being a current or former supervisor.A copy of any forestry and/or fire-related training certificates.A copy of your two most recent performance evaluations, or a letter of reference if evaluations are not available.Special Notices:This position may travel during the fire season (April 1 - August 31 or later) for up to 14-21 days at a time, within Alaska, to assist area offices with fire, as well as attending meetings or training.Will be required to work or need to be available during evenings and/or weekends, depending on the need during the fire season.May work towards qualifications for other positions utilized in the Incident Command System.Application Notice:You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions on how to apply can be found on the Workplace Alaska How to Apply webpage. Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.Supplemental Questions:For your application to be evaluated, you must answer the Supplemental Questions. The State of Alaska (SOA) utilizes four proficiency levels to measure and describe an applicant's level of competence in applying certain behaviors, knowledge, skills, and abilities to accomplish a specific task. The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.Education:If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not yet obtained a degree, please indicate the units you have completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Special Instructions for Foreign Education:Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above. If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S. education programs. Alternatively, an accredited U.S. post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula. It is your responsibility to provide this evidence when applying.Work Experience:If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met. If they are not, the applicant may not advance to the recruitment interview and selection phase.Note:Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your