Purchase Director

Procurement ManagerProvides strategic leadership and oversight of the City's procurement functions to ensure transparent, ethical, and cost-effective acquisition of goods, services, and capital projects.Examples of Duties:Essential functions include:Providing professional support and sound contractual advice to all stakeholders involving contractual services, consultants, equipment, supplies, construction, capital improvements and other applicable activities.Managing and supervising the work of staff engaged in procurement activities; providing direction; assigning and monitoring work.Procuring and supervising the timely procurement of all goods, supplies and services needed, in accordance with all applicable federal, state and local laws, policies and procedures.Ensuring compliance with all applicable laws and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department, or official.Developing, implementing, and evaluating a City-wide purchasing education and certification program for staff involved in procurement activities, ensuring consistency, legal compliance, and ethical standards in all transactions.Providing regular training and communication to department heads and staff on updates to laws, policies, and best practices in public procurement.Maintaining proactive communication with department directors, elected officials, and the supplier community to promote transparency, efficiency, and understanding of procurement requirements.Leading modernization of procurement processes through e-procurement systems, vendor portals, and performance dashboards.Analyzing purchasing data to identify cost-saving opportunities and process improvements.Preparing, soliciting, and opening bids, proposals, and informal quotations for goods and services.Reviews specifications, conducts pre-bid meetings, and issues applicable addenda.Receives and evaluates proposals and bids; awards or recommends the award of contracts to the legislative body by preparing bid tabulations and City Council agenda items.Establishes and manages contracts and contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of their contracts.Reviews, approves, and executes contracts, purchase orders, change orders and other documents within delegated authority.Establishes standard contract clauses for use in contracts, solicitations, and purchase orders.Researches market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.Maintains files, logs, and a variety of documentation.Reviews policies and procedures governing procurement and develops and implements new policies and procedures consistent with improving upon and standardizing the processes.Selects, hires, supervises, and evaluates subordinate staff; rates employee performance; exercises authority for department personnel actions consistent with established personnel rules, and all other applicable rules and regulations.Delegates authority and assigns work to subordinate staff commensurate with their qualifications and existing workload. Reviews the work of staff to ensure compliance with applicable laws, policies and procedures.Develops, recommends, and monitors the departmental budget.Makes determinations with respect to bid protests or contract claims.Performs other related duties to ensure the accomplishment of the strategic priorities of the City.Typical Qualifications:Knowledge, skills, and abilities required by the position include:Ability to communicate complex procurement concepts clearly to diverse audiences, including non-technical staff and the public.Knowledge of public procurement principles, including strategic sourcing, cooperative purchasing, and lifecycle cost analysis.Strong ethical judgment consistent with NIGP and NASPO codes of conduct.Knowledge of available vendors and current prices.Knowledge of federal, state and city purchasing laws and regulations.Knowledge of budgeting and accounting practices.Demonstrated ability to design and deliver procurement training programs.Skill in data analysis, contract performance metrics, and procurement trend reporting.Skills in performing basic mathematical calculations.Skills in the training and supervision of personnel.Skills in the operation of standard office equipment.Skills in oral and written communication.Supplemental Information:Supervisory controls, guidelines, complexity/scope of work, contacts, physical demands/work environment, supervisory and management responsibility, and minimum qualifications are also outlined.